NBCUniversal
Job Description
NBCUniversal is seeking an Executive Assistant to support a Senior Executive in the Ad Sales group.
Duties and Responsibilities
Prioritize communications that may include meetings, phone conversations and emails; determine through independent judgment those which require immediate attention
Coordination of travel arrangements
Assist in gathering and coordinating information for regular reporting needs
Overall management of multiple busy calendars
Coordination and scheduling of meetings and events
Process and track expense reimbursements
Maintain and updating contacts lists
Handle sensitive and confidential information with discretion
Maintain up-to-date and accurate files
Provide backup support to other EAs as needed
Assist with additional special projects and other duties as required
Create and manage tracking documents for internal distribution and communication updates
Punctual, regular, and consistent attendance
Qualifications
3+ years prior relevant experience, supporting Senior-Level Executives
Exceptional communications skills (verbal and written) and strong interpersonal skills
Proficient with MS Office – Outlook/Word/Excel/PowerPoint
Ability to successfully multi-task and meet deadlines
Excellent at problem-solving, taking initiative, and being very resourceful
Eligibility Requirements
Willingness to travel and work overtime, and on weekends with short notice
Must be willing to work in New York.
Desired Characteristics
Proven organizational skills – ability to manage multiple projects simultaneously
Demonstrates exceptional written and verbal communication skills
Ability to maintain confidentiality
Ability to multi-task
Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment
Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company‑sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.
Additional Information As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.
Compensation $60,000-$60,000 per year
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Duties and Responsibilities
Prioritize communications that may include meetings, phone conversations and emails; determine through independent judgment those which require immediate attention
Coordination of travel arrangements
Assist in gathering and coordinating information for regular reporting needs
Overall management of multiple busy calendars
Coordination and scheduling of meetings and events
Process and track expense reimbursements
Maintain and updating contacts lists
Handle sensitive and confidential information with discretion
Maintain up-to-date and accurate files
Provide backup support to other EAs as needed
Assist with additional special projects and other duties as required
Create and manage tracking documents for internal distribution and communication updates
Punctual, regular, and consistent attendance
Qualifications
3+ years prior relevant experience, supporting Senior-Level Executives
Exceptional communications skills (verbal and written) and strong interpersonal skills
Proficient with MS Office – Outlook/Word/Excel/PowerPoint
Ability to successfully multi-task and meet deadlines
Excellent at problem-solving, taking initiative, and being very resourceful
Eligibility Requirements
Willingness to travel and work overtime, and on weekends with short notice
Must be willing to work in New York.
Desired Characteristics
Proven organizational skills – ability to manage multiple projects simultaneously
Demonstrates exceptional written and verbal communication skills
Ability to maintain confidentiality
Ability to multi-task
Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment
Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company‑sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.
Additional Information As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.
Compensation $60,000-$60,000 per year
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