Emboss Design
Business Operations Administrator & Executive Support Manager
Emboss Design, Cincinnati, Ohio, United States, 45208
Business Operations Administrator & Executive Support Manager
Full-Time | Cincinnati / Northern Kentucky (Hybrid or In-Office Preferred)
Emboss is a mission-driven architecture and interior design firm seeking a full-time Business Operations Administrator & Executive Support Manager to own our administrative backbone and provide direct executive support to the CEO.
This is an execution-focused role that sits close to the CEO and keeps the business running cleanly, calmly, and predictably.
This role requires comfort moving forward with incomplete information and the ability to make reasonable judgment calls without step-by-step direction. Not every process will be perfectly defined in advance. Progress and follow-through matter.
This role does not include people management or leadership authority.
What You’ll Do
Manage the CEO’s email inbox, calendar, scheduling, and follow-through
Act as a filter so executive attention is focused on decisions, not logistics
Handle business operations administration, including insurance, payroll coordination, and HR paperwork
Track staffing data and maintain operational visibility dashboards
Document SOPs and improve internal systems
Use AI daily to streamline workflows, organize information, and reduce manual work
AI Fluency (Required) AI is a core operating tool at Emboss, not an experiment.
You must be fluent and comfortable:
Using AI tools (such as ChatGPT or similar) daily
Building AI-supported systems for task tracking, staffing visibility, and documentationUsing AI to accelerate action, not delay it
Candidates who prefer highly manual workflows or need perfect clarity before acting will not be a fit.
What We’re Looking For
Strong operational judgment and follow-through
Comfort operating without perfect clarity
Demonstrated AI fluency (non-negotiable)
Experience in business operations, administrative management, or executive support
Enjoys momentum, iteration, and improving systems in real time
Compensation & Structure
Three-month contract trial period
Post-trial salary range: $75,000–$92,000
Benefits include PTO, health insurance contribution, and retirement options
Application Process Please apply through LinkedIn.
Selected candidates will be invited to complete a short questionnaire and a Culture Index assessment as part of the next step.
If you enjoy making complex environments feel simpler, calmer, and more contained, we’d love to hear from you.
#J-18808-Ljbffr
Emboss is a mission-driven architecture and interior design firm seeking a full-time Business Operations Administrator & Executive Support Manager to own our administrative backbone and provide direct executive support to the CEO.
This is an execution-focused role that sits close to the CEO and keeps the business running cleanly, calmly, and predictably.
This role requires comfort moving forward with incomplete information and the ability to make reasonable judgment calls without step-by-step direction. Not every process will be perfectly defined in advance. Progress and follow-through matter.
This role does not include people management or leadership authority.
What You’ll Do
Manage the CEO’s email inbox, calendar, scheduling, and follow-through
Act as a filter so executive attention is focused on decisions, not logistics
Handle business operations administration, including insurance, payroll coordination, and HR paperwork
Track staffing data and maintain operational visibility dashboards
Document SOPs and improve internal systems
Use AI daily to streamline workflows, organize information, and reduce manual work
AI Fluency (Required) AI is a core operating tool at Emboss, not an experiment.
You must be fluent and comfortable:
Using AI tools (such as ChatGPT or similar) daily
Building AI-supported systems for task tracking, staffing visibility, and documentationUsing AI to accelerate action, not delay it
Candidates who prefer highly manual workflows or need perfect clarity before acting will not be a fit.
What We’re Looking For
Strong operational judgment and follow-through
Comfort operating without perfect clarity
Demonstrated AI fluency (non-negotiable)
Experience in business operations, administrative management, or executive support
Enjoys momentum, iteration, and improving systems in real time
Compensation & Structure
Three-month contract trial period
Post-trial salary range: $75,000–$92,000
Benefits include PTO, health insurance contribution, and retirement options
Application Process Please apply through LinkedIn.
Selected candidates will be invited to complete a short questionnaire and a Culture Index assessment as part of the next step.
If you enjoy making complex environments feel simpler, calmer, and more contained, we’d love to hear from you.
#J-18808-Ljbffr