TeamPeople
Passionate people person who is excellent at multi-tasking, has a very outgoing and loving personality, always willing to lend a hand. Let's link!
Primary Function
Responsible for the development and oversight of the Meetings & Conventions department digital presence for company meetings. Areas of focus include content development on the department’s Intranet Site, external and internal Customer Event Sites and Mobile Apps; partnering with Operations Team to maximize use of meeting management technology including ensuring consistency in event registration site content, virtual credit card support and use of relevant applications.
Duties & Responsibilities
Communicates effectively with meetings team to identify digital needs
Continuously explore and identify effective digital solutions including virtual platforms, staying current with industry trends and latest technology
Support and partner with operation team to develop templates ensuring consistency across all meetings / meeting planners
Provide planners support for digital meeting needs including meeting app, registration site updates, emails
Responsible for survey technology and support
Collaborate and maintain M&C content on internal and external sites
Review and monitor meeting calendars ensuring the right meetings are pulling into respective calendars and reports
Support new processes and procedures and assist in identifying and researching opportunities to continually develop efficiencies with the department.
Support virtual credit card processes, reconciliation, and accruals.
Proactively monitor meetings calendars to identify when mobile apps would be applicable
Work with meeting planners to design mobile app based meeting objectives. Design, train and turnover completed app to meeting planner for onsite management.
Work with meeting planners to identify optimal virtual platform based on meeting objectives
Work with planners and finance to reconcile virtual cards
Skills & Qualifications
Cvent knowledge and working experience preferred
Self‑development and awareness
Communication (written and) with all levels of management
Understand the Meeting and Events industry
Knowledge of Optometric and Ophthalmic Business
Manages Ambiguity
Tech Savvy
Action Oriented: Promptly takes action on assigned tasks; ability to identify new opportunities; displays a can‑do attitude at all times.
Customer Focus: Gains insight into customer needs and executes according to customer expectations; collaborates to build and deliver solutions that meet/exceed customer needs; establish and grow effective customer relationships.
Ensures Accountability: Acts with a clear sense of ownership; takes personal responsibility for decisions, actions, and failures; follows through on commitments.
Plans & Aligns: Planning and prioritizing work to meet commitments aligned with program goals
Communication and Collaboration: Provides timely, accurate and clear communication to others; Partners with others to get work done.
Highly Organized and time management skills
Working – Advanced knowledge of these computer systems: Microsoft Office Suite including Outlook (email & calendar), Word, Excel, PowerPoint, Forms, Teams
Adobe Acrobat, Microsoft Edge, Google Chrome, iOS or Android mobile device apps, WebEx
Ability to generate collateral and meeting materials onsite as needed
Familiarity with online event registration and planning systems (Cvent, working knowledge preferred)
Education & Experience
Batchelor’s Degree or Equivalent years of directly related experience (or high school +5 yrs or Associates +3 years)
Minimum: 1 years of IT digital application experience within meeting and event field, Hospitality industry experience, or administrative work
Preferred: 2+ years of digital application experience related to meeting planning in Ophthalmic pharmaceutical / medical device industry or hospitality industry.
Seniority Level Associate
Employment Type Full‑time
Job Function Production
Industries Media Production
TeamPeopleDreamtek is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, and without regard to any other status protected under federal, state, or local law.
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Responsible for the development and oversight of the Meetings & Conventions department digital presence for company meetings. Areas of focus include content development on the department’s Intranet Site, external and internal Customer Event Sites and Mobile Apps; partnering with Operations Team to maximize use of meeting management technology including ensuring consistency in event registration site content, virtual credit card support and use of relevant applications.
Duties & Responsibilities
Communicates effectively with meetings team to identify digital needs
Continuously explore and identify effective digital solutions including virtual platforms, staying current with industry trends and latest technology
Support and partner with operation team to develop templates ensuring consistency across all meetings / meeting planners
Provide planners support for digital meeting needs including meeting app, registration site updates, emails
Responsible for survey technology and support
Collaborate and maintain M&C content on internal and external sites
Review and monitor meeting calendars ensuring the right meetings are pulling into respective calendars and reports
Support new processes and procedures and assist in identifying and researching opportunities to continually develop efficiencies with the department.
Support virtual credit card processes, reconciliation, and accruals.
Proactively monitor meetings calendars to identify when mobile apps would be applicable
Work with meeting planners to design mobile app based meeting objectives. Design, train and turnover completed app to meeting planner for onsite management.
Work with meeting planners to identify optimal virtual platform based on meeting objectives
Work with planners and finance to reconcile virtual cards
Skills & Qualifications
Cvent knowledge and working experience preferred
Self‑development and awareness
Communication (written and) with all levels of management
Understand the Meeting and Events industry
Knowledge of Optometric and Ophthalmic Business
Manages Ambiguity
Tech Savvy
Action Oriented: Promptly takes action on assigned tasks; ability to identify new opportunities; displays a can‑do attitude at all times.
Customer Focus: Gains insight into customer needs and executes according to customer expectations; collaborates to build and deliver solutions that meet/exceed customer needs; establish and grow effective customer relationships.
Ensures Accountability: Acts with a clear sense of ownership; takes personal responsibility for decisions, actions, and failures; follows through on commitments.
Plans & Aligns: Planning and prioritizing work to meet commitments aligned with program goals
Communication and Collaboration: Provides timely, accurate and clear communication to others; Partners with others to get work done.
Highly Organized and time management skills
Working – Advanced knowledge of these computer systems: Microsoft Office Suite including Outlook (email & calendar), Word, Excel, PowerPoint, Forms, Teams
Adobe Acrobat, Microsoft Edge, Google Chrome, iOS or Android mobile device apps, WebEx
Ability to generate collateral and meeting materials onsite as needed
Familiarity with online event registration and planning systems (Cvent, working knowledge preferred)
Education & Experience
Batchelor’s Degree or Equivalent years of directly related experience (or high school +5 yrs or Associates +3 years)
Minimum: 1 years of IT digital application experience within meeting and event field, Hospitality industry experience, or administrative work
Preferred: 2+ years of digital application experience related to meeting planning in Ophthalmic pharmaceutical / medical device industry or hospitality industry.
Seniority Level Associate
Employment Type Full‑time
Job Function Production
Industries Media Production
TeamPeopleDreamtek is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, and without regard to any other status protected under federal, state, or local law.
#J-18808-Ljbffr