Blue Signal
Job description
Office Manager Location: On‑Site — New York City, NY
About the Company Our client is a well‑established facilities‑services organization that keeps many of New York City’s most recognizable commercial spaces running smoothly. Driven by a people‑first mindset and a reputation for service excellence, this group is growing fast and needs a resourceful Office Manager to keep day‑to‑day operations, HR processes, and front‑office activities running like clockwork. If you thrive on wearing multiple hats, building efficient systems, and creating a positive workplace experience, this role puts you at the center of it all.
Key Responsibilities
Serve as the first point of contact for phone calls, visitors, and internal inquiries, promptly routing requests to the right person or team.
Oversee daily office workflow, including vendor coordination and the procurement of office and facility supplies, while negotiating pricing to control costs.
Coordinate calendars for leadership, field crews, and special projects, ensuring the right teams and resources are in place when client needs arise.
Prepare and track accounts‑payable/receivable invoices, follow up on outstanding items, and generate periodic cost‑control reports for management.
Maintain accurate contact records in the CRM and organize physical/digital files so information is accessible and audit‑ready.
HR review daily timecards, resolve punch errors, post job ads, schedule interviews, and guide new hires through onboarding and orientation, all in line with NYC labor regulations.
Work closely with Operations, Finance, and Customer Service leaders to streamline processes, share insights, and reinforce a culture of respect and service excellence.
Qualifications
Fluent English required; conversational Spanish strongly preferred.
2+ years of experience in office administration, payroll, or HR support—ideally in a fast‑moving, service‑oriented environment.
Hands‑on proficiency with timekeeping/payroll platforms (ADP, Paychex, Rippling, etc.) and strong Excel or Google Sheets skills.
Familiarity with CRM software such as Salesforce, HubSpot, or Zoho.
Excellent written and verbal communication skills, high attention to detail, and proven ability to manage multiple priorities at once.
Problem‑solver who proactively identifies issues in payroll, scheduling, or recruiting and drives them to resolution.
Comfortable with Microsoft Office or Google Workspace for daily administrative tasks.
Benefits & Perks
Paid holidays, vacation, and sick leave.
401(k) with company match.
Collaborative, mission‑driven culture and direct access to leadership.
Clear pathways for professional growth in HR, operations, or administration.
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Office Manager Location: On‑Site — New York City, NY
About the Company Our client is a well‑established facilities‑services organization that keeps many of New York City’s most recognizable commercial spaces running smoothly. Driven by a people‑first mindset and a reputation for service excellence, this group is growing fast and needs a resourceful Office Manager to keep day‑to‑day operations, HR processes, and front‑office activities running like clockwork. If you thrive on wearing multiple hats, building efficient systems, and creating a positive workplace experience, this role puts you at the center of it all.
Key Responsibilities
Serve as the first point of contact for phone calls, visitors, and internal inquiries, promptly routing requests to the right person or team.
Oversee daily office workflow, including vendor coordination and the procurement of office and facility supplies, while negotiating pricing to control costs.
Coordinate calendars for leadership, field crews, and special projects, ensuring the right teams and resources are in place when client needs arise.
Prepare and track accounts‑payable/receivable invoices, follow up on outstanding items, and generate periodic cost‑control reports for management.
Maintain accurate contact records in the CRM and organize physical/digital files so information is accessible and audit‑ready.
HR review daily timecards, resolve punch errors, post job ads, schedule interviews, and guide new hires through onboarding and orientation, all in line with NYC labor regulations.
Work closely with Operations, Finance, and Customer Service leaders to streamline processes, share insights, and reinforce a culture of respect and service excellence.
Qualifications
Fluent English required; conversational Spanish strongly preferred.
2+ years of experience in office administration, payroll, or HR support—ideally in a fast‑moving, service‑oriented environment.
Hands‑on proficiency with timekeeping/payroll platforms (ADP, Paychex, Rippling, etc.) and strong Excel or Google Sheets skills.
Familiarity with CRM software such as Salesforce, HubSpot, or Zoho.
Excellent written and verbal communication skills, high attention to detail, and proven ability to manage multiple priorities at once.
Problem‑solver who proactively identifies issues in payroll, scheduling, or recruiting and drives them to resolution.
Comfortable with Microsoft Office or Google Workspace for daily administrative tasks.
Benefits & Perks
Paid holidays, vacation, and sick leave.
401(k) with company match.
Collaborative, mission‑driven culture and direct access to leadership.
Clear pathways for professional growth in HR, operations, or administration.
#J-18808-Ljbffr