Aston Carter
Job Title
Service Administrator
Job Description The Service Administrator will perform data entry and administrative tasks within VISTA for the service and inspection department. This role emerged due to positive changes within the team.
Responsibilities
Update information in VISTA on service sites, HQ contacts, and customer AR information.
Upload inspection reports to Compliance Engine.
Follow up on past‑due invoices.
Process and send invoices in VISTA as directed.
Process completed inspection and service reports.
Maintain organized electronic and/or physical records of inspections and reports.
Maintain service and inspection databases.
Assist service management with reporting, metrics, and operational support.
Provide administrative support to technicians and field supervisors as needed.
Essential Skills
Proficient with Microsoft Office.
Experience in data entry and administrative duties.
Additional Skills & Qualifications
Experience in the construction or services industry is a plus.
Experience in an industrial environment is a plus.
Work Environment The position is located in an older building, situated in the back with the Service & Inspection team in a cubicle setting. The work schedule is Monday through Friday, 7:30 am to 4:00 pm, with a business‑casual dress code, where jeans are acceptable. This is a great opportunity for someone looking to start a career within administrative, service coordination, or services‑based industries.
Job Type & Location
Contract position based out of Leola, PA.
Pay and Benefits The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical illness, accident, and hospital
401(k) retirement plan – pre‑tax and Roth post‑tax contributions available
Life insurance (voluntary life & AD&DD for the employee and dependents)
Short‑ and long‑term disability
Health spending account (HSA)
Transportation benefits
Employee assistance program
Time off/leave (PTO, vacation or sick leave)
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and selective administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national‑origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Job Description The Service Administrator will perform data entry and administrative tasks within VISTA for the service and inspection department. This role emerged due to positive changes within the team.
Responsibilities
Update information in VISTA on service sites, HQ contacts, and customer AR information.
Upload inspection reports to Compliance Engine.
Follow up on past‑due invoices.
Process and send invoices in VISTA as directed.
Process completed inspection and service reports.
Maintain organized electronic and/or physical records of inspections and reports.
Maintain service and inspection databases.
Assist service management with reporting, metrics, and operational support.
Provide administrative support to technicians and field supervisors as needed.
Essential Skills
Proficient with Microsoft Office.
Experience in data entry and administrative duties.
Additional Skills & Qualifications
Experience in the construction or services industry is a plus.
Experience in an industrial environment is a plus.
Work Environment The position is located in an older building, situated in the back with the Service & Inspection team in a cubicle setting. The work schedule is Monday through Friday, 7:30 am to 4:00 pm, with a business‑casual dress code, where jeans are acceptable. This is a great opportunity for someone looking to start a career within administrative, service coordination, or services‑based industries.
Job Type & Location
Contract position based out of Leola, PA.
Pay and Benefits The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical illness, accident, and hospital
401(k) retirement plan – pre‑tax and Roth post‑tax contributions available
Life insurance (voluntary life & AD&DD for the employee and dependents)
Short‑ and long‑term disability
Health spending account (HSA)
Transportation benefits
Employee assistance program
Time off/leave (PTO, vacation or sick leave)
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and selective administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national‑origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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