Inside Higher Ed
Administrative Manager
Job Title:
Administrative Manager
Location:
UWG Recruiting Location
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job ID:
293377
About Us Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres, UWG is a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service.
Job Summary This position reports to and manages the budget for the Tanner School Of Nursing, including summer school, student scholarships, grants, and foundation budgets. It also oversees all personnel functions for the TSON, including submission of hiring documents and budget amendments, and manages the Dean’s office daily operations and business matters. The role requires a credit check due to p-Card responsibilities.
Responsibilities
Coordinate, plan, prepare, allocate, and verify funds for the School of Nursing annual operating budgets, personal services budgets, budget amendments, and summer school budgets, student scholarships, grants, and foundation accounts. Advise and assist the School of Nursing Dean in financial matters related to budgeting.
Serve as primary liaison to other administrative units within the university involving financial matters, develop and enhance financial policies, procedures, and paperwork encompassing internal accounting, databases, and control systems.
Analyze actual expenses; maintain systems related to budgetary control; prepare management reports, budget amendments, and financial analysis. Manage and monitor the reconciliation of general ledger accounts and approve expenditures based on available funding.
Manage human resources for the School of Nursing: process hiring, manage faculty records, oversee databases, track promotion/tenure dates, coordinate hiring funds, and verify credentials.
Coordinate and analyze funds for faculty and staff hires, track and manage all faculty and staff positions, oversee records management and retention activities, and collaborate with Human Resources and the Provost Office.
Conduct workshops for departmental staff on School of Nursing policies and procedures, provide information to the search committee for recruiting faculty, and assist Dean and Associate Deans with day-to-day operations and special projects.
Required Qualifications
Educational Requirements:
Bachelor's degree.
Other Required Qualifications:
Combination of education and experience acceptable. Must pass credit check for p‑Card responsibilities.
Required Experience:
Two years budget management experience.
Preferred Qualifications
Educational:
Master’s degree.
Experience:
University budgeting experience, evidence of excellent writing ability.
Proposed Salary $59,216.00 - $65,000 Annually
Knowledge, Skills, & Abilities Knowledge:
Understanding of accounting and budgetary rules, proficiency with Excel spreadsheets, attention to detail, organizational skills.
Knowledge of MS Office software suite, particularly Excel and Word.
Skills:
Excellent interpersonal skills, supervisory and social skills, strong communication, ability to work independently, and self‑management.
USG Core Values The University System of Georgia is comprised of 26 institutions of higher education and learning, and its core values are Integrity, Excellence, Accountability, and Respect. More details are available at the USG Board Policy.
Conditions of Employment Background check and credit check required. Compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The University of West Georgia Police Department provides an annual campus security report in accordance with the Clery Act.
Equal Employment Opportunity The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. Recruitment and hiring are conducted without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status, in compliance with applicable state and federal laws.
Other Information The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student‑centered community.
Special Applicant Instructions This person serves as the internal budget manager and custodian of personnel records for the SON. The role requires independent judgment and discretion; errors can result in inaccurate expenditures and delays in hiring and compensation.
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Project Management and Information Technology
#J-18808-Ljbffr
Administrative Manager
Location:
UWG Recruiting Location
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job ID:
293377
About Us Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres, UWG is a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service.
Job Summary This position reports to and manages the budget for the Tanner School Of Nursing, including summer school, student scholarships, grants, and foundation budgets. It also oversees all personnel functions for the TSON, including submission of hiring documents and budget amendments, and manages the Dean’s office daily operations and business matters. The role requires a credit check due to p-Card responsibilities.
Responsibilities
Coordinate, plan, prepare, allocate, and verify funds for the School of Nursing annual operating budgets, personal services budgets, budget amendments, and summer school budgets, student scholarships, grants, and foundation accounts. Advise and assist the School of Nursing Dean in financial matters related to budgeting.
Serve as primary liaison to other administrative units within the university involving financial matters, develop and enhance financial policies, procedures, and paperwork encompassing internal accounting, databases, and control systems.
Analyze actual expenses; maintain systems related to budgetary control; prepare management reports, budget amendments, and financial analysis. Manage and monitor the reconciliation of general ledger accounts and approve expenditures based on available funding.
Manage human resources for the School of Nursing: process hiring, manage faculty records, oversee databases, track promotion/tenure dates, coordinate hiring funds, and verify credentials.
Coordinate and analyze funds for faculty and staff hires, track and manage all faculty and staff positions, oversee records management and retention activities, and collaborate with Human Resources and the Provost Office.
Conduct workshops for departmental staff on School of Nursing policies and procedures, provide information to the search committee for recruiting faculty, and assist Dean and Associate Deans with day-to-day operations and special projects.
Required Qualifications
Educational Requirements:
Bachelor's degree.
Other Required Qualifications:
Combination of education and experience acceptable. Must pass credit check for p‑Card responsibilities.
Required Experience:
Two years budget management experience.
Preferred Qualifications
Educational:
Master’s degree.
Experience:
University budgeting experience, evidence of excellent writing ability.
Proposed Salary $59,216.00 - $65,000 Annually
Knowledge, Skills, & Abilities Knowledge:
Understanding of accounting and budgetary rules, proficiency with Excel spreadsheets, attention to detail, organizational skills.
Knowledge of MS Office software suite, particularly Excel and Word.
Skills:
Excellent interpersonal skills, supervisory and social skills, strong communication, ability to work independently, and self‑management.
USG Core Values The University System of Georgia is comprised of 26 institutions of higher education and learning, and its core values are Integrity, Excellence, Accountability, and Respect. More details are available at the USG Board Policy.
Conditions of Employment Background check and credit check required. Compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The University of West Georgia Police Department provides an annual campus security report in accordance with the Clery Act.
Equal Employment Opportunity The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. Recruitment and hiring are conducted without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status, in compliance with applicable state and federal laws.
Other Information The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student‑centered community.
Special Applicant Instructions This person serves as the internal budget manager and custodian of personnel records for the SON. The role requires independent judgment and discretion; errors can result in inaccurate expenditures and delays in hiring and compensation.
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Project Management and Information Technology
#J-18808-Ljbffr