State of Virginia is hiring: Executive Assistant to Director in Richmond

Executive Assistant to Director Agency: Dept of Rail & Public Trans Location: Dept of Rail & Public Trans Agency Website: Do you thrive in a fast-paced environment and enjoy helping teams succeed? The Executive Assistant serves as a critical member of DRPT's administrative team, providing executive assistant support to the Agency Director and Deputy Director, while also functioning as the Office Coordinator and Receptionist. This position plays a key role in supporting the smooth operation of the executive office and supporting the Executive Leadership Team (ELT) in achieving agency goals. This position frequently handles confidential and sensitive material and interacts with government officials, board members, the public, business and community representatives, and all levels of DRPT personnel. While this position reports directly to the Facilities Manager, it also has a dotted-line reporting relationship to key executives, including the Agency Director, Deputy Director, and Chief Administrative Officer, and provides support to the entire Executive Leadership Team. Prepare and manage travel arrangements for the ELT, and coordinate travel for agency personnel and board members as needed. * Coordinate agency board activities and serve as a liaison between DRPT and the Commonwealth Transportation Board. * Work closely with other state agencies and the Secretary of Transportation's Office to schedule meetings, route correspondence, and direct constituent inquiries appropriately. * Distribute mail, assist with filing, copying, word processing, and perform other administrative duties as assigned. * Maintain office supplies and ensure smooth coordination of office activities. * Collaborate with the Procurement and Facilities Manager to arrange badges and parking for new employees. * Strong customer service skills, including the ability to interact positively with diverse constituents while maintaining confidentiality. Experience as an executive administrative assistant or in a similar support role. * Experience researching and preparing confidential and sensitive documents. * Strong organizational and time-management skills. * Experience in planning, scheduling, preparing reports, and compiling correspondence. * You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Impactful Work: Contribute to projects that improve transportation and mobility across Virginia. * Professional Growth: Access to training and development opportunities. * DRPT is an equal opportunity employer committed to diversity, equity, and inclusion. The Department of Rail and Public Transportation offers a generous total compensation package. New external candidates of the Commonwealth will be eligible to negotiate cash and leave bonuses upon hire. Existing State employees will be eligible to negotiate leave bonuses upon hire. Phone: 804-371-8763 In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.