State of Florida
Requisition No: 867735
Agency: Business and Professional Regulations
Working Title: ADMINISTRATIVE ASSISTANT II - 79010658
Pay Plan: Career Service
Position Number: 79010658
Salary: $1,336.92 - $1,730.77 Biweekly
Posting Closing Date: 01/22/2026
The Work You Will Do This position is located in the Division of Regulation, Department of Business and Professional Regulation (DBPR), Orlando Regional Office. The incumbent serves as personal and confidential assistant to the Regional Program Administrator and Investigator Supervisor and assists the Regional Program Administrator, Investigator Supervisor, and other staff with administrative matters. This position requires the ability to objectively evaluate problems and make decisions independently, arriving at solutions based on Department policies and procedures.
Your Specific Responsibilities
Tracks citations after issuance by Inspectors/Investigators.
Prepares correspondence and sends out mail for the unit.
Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs.
Serves as property custodian for the regional office ensuring accurate record keeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment. Oversees all supplies, furniture, and equipment, including computer needs for the office. Effects continuous building item and equipment repairs for regional office.
Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the Monthly Report and others as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for office. Completes reimbursement requests, record keeping and deposit processing, and prepares Annual Reports.
Oversees forms management. Processes updates, creates in-office forms and account setups and oversees implementation, as needed, to facilitate effective office operations.
Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction.
Administers internal case management tracking system providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance. Maintains files in an automated document management system, as needed.
Serves as primary reception person for the office, answering phones, opening mail, and greeting visitors.
Knowledge, Skills, and Abilities
Ability to draft letters and proofread documents.
Ability to plan, organize, prioritize, and coordinate work assignments.
Ability to operate various office equipment including scanners, copiers, and fax machines.
Skilled in time management.
Experience handling multi-line phone calls in a courteous manner and providing excellent customer service.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Ability to establish working relationships with others.
Minimum Requirements
At least two (2) years of clerical, secretarial, or administrative work experience.
Preferred
High School Diploma and/or GED.
More than two (2) years of secretarial or office clerical work experience.
Knowledge of fleet vehicle policies and procedures.
Knowledge of travel and purchasing within state government.
Good verbal communication and writing skills.
Computer literate and very proficient in Excel and Adobe.
A valid driver's license is preferred.
The Benefits of Working for the State of Florida
State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday.
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida.
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e., individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax-deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University.
For additional benefit information, please visit: http://www.mybenefits.myflorida.com
Applicant Note If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at 850-487-2074 or courtesy phone 1-866-663-4735.
Veterans’ preference: Candidates who believe they were not afforded employment preference may file a complaint in accordance with Rule 55A-7., F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The email for claims or questions is veteranspreference@fdva.state.fl.us.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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Agency: Business and Professional Regulations
Working Title: ADMINISTRATIVE ASSISTANT II - 79010658
Pay Plan: Career Service
Position Number: 79010658
Salary: $1,336.92 - $1,730.77 Biweekly
Posting Closing Date: 01/22/2026
The Work You Will Do This position is located in the Division of Regulation, Department of Business and Professional Regulation (DBPR), Orlando Regional Office. The incumbent serves as personal and confidential assistant to the Regional Program Administrator and Investigator Supervisor and assists the Regional Program Administrator, Investigator Supervisor, and other staff with administrative matters. This position requires the ability to objectively evaluate problems and make decisions independently, arriving at solutions based on Department policies and procedures.
Your Specific Responsibilities
Tracks citations after issuance by Inspectors/Investigators.
Prepares correspondence and sends out mail for the unit.
Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs.
Serves as property custodian for the regional office ensuring accurate record keeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment. Oversees all supplies, furniture, and equipment, including computer needs for the office. Effects continuous building item and equipment repairs for regional office.
Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the Monthly Report and others as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for office. Completes reimbursement requests, record keeping and deposit processing, and prepares Annual Reports.
Oversees forms management. Processes updates, creates in-office forms and account setups and oversees implementation, as needed, to facilitate effective office operations.
Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction.
Administers internal case management tracking system providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance. Maintains files in an automated document management system, as needed.
Serves as primary reception person for the office, answering phones, opening mail, and greeting visitors.
Knowledge, Skills, and Abilities
Ability to draft letters and proofread documents.
Ability to plan, organize, prioritize, and coordinate work assignments.
Ability to operate various office equipment including scanners, copiers, and fax machines.
Skilled in time management.
Experience handling multi-line phone calls in a courteous manner and providing excellent customer service.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Ability to establish working relationships with others.
Minimum Requirements
At least two (2) years of clerical, secretarial, or administrative work experience.
Preferred
High School Diploma and/or GED.
More than two (2) years of secretarial or office clerical work experience.
Knowledge of fleet vehicle policies and procedures.
Knowledge of travel and purchasing within state government.
Good verbal communication and writing skills.
Computer literate and very proficient in Excel and Adobe.
A valid driver's license is preferred.
The Benefits of Working for the State of Florida
State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday.
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida.
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e., individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax-deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University.
For additional benefit information, please visit: http://www.mybenefits.myflorida.com
Applicant Note If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at 850-487-2074 or courtesy phone 1-866-663-4735.
Veterans’ preference: Candidates who believe they were not afforded employment preference may file a complaint in accordance with Rule 55A-7., F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The email for claims or questions is veteranspreference@fdva.state.fl.us.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
#J-18808-Ljbffr