Maginnis & Carey LLP
Office Assistant / File Clerk for Tax Office
Maginnis & Carey LLP, Lake Oswego, Oregon, United States, 97034
Office Assistant / File Clerk for Tax Office
Full-Time | In-Office | Administrative Support (Office Assistant / File Clerk for Tax Office)
Date posted:
January 6, 2026
Pay:
$35,000.00 – $50,000.00 per year (DOE)
Compensation is competitive and commensurate with experience. Candidates with strong administrative, document management, or professional office experience may qualify for a higher starting salary within the posted range.
Work Location:
Lake Oswego, OR (In-Office – local candidates only)
Job Summary
Maginnis & Carey LLP is seeking a detail-oriented and organized Administrative Office Assistant / File Clerk to join our CPA firm. This role is essential in maintaining efficient office operations, managing client files, and providing exceptional customer service. The ideal candidate will possess strong clerical skills, proficiency in office management software, and the ability to handle multiple tasks with professionalism and accuracy. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.
Duties
Provide administrative support and general office assistance
Scan, organize, and maintain physical and electronic client files
Assemble tax returns, tax organizers, and financial statements
Perform accurate data entry and word processing
Prepare and distribute internal administrative reports
Support daily office operations and workflow efficiency
Back up front desk and receptionist duties, including greeting clients and managing multi-line phone systems
Answer, route, and document incoming calls with professional phone etiquette
Perform general clerical tasks such as copying, scanning, mailing, and filing
Assist with special projects and ad hoc administrative assignments
Maintain electronic records using Microsoft Office applications
Required Qualifications & Skills
1+ year of administrative, clerical, or office assistant experience
Experience in a professional office environment (tax, accounting, legal, or financial services)
Proficiency with Microsoft Office (Outlook, Word, Excel)
Strong organizational skills with the ability to prioritize tasks effectively
Excellent data entry accuracy and attention to detail
Strong document management, proofing, and administrative support skills
Excellent multitasking and time-management abilities
Professional written and verbal communication skills
Customer service–oriented with a polished, professional demeanor
Ability to work independently and collaboratively in a team environment
Knowledge of office management procedures and basic calendar management
Comfortable using standard office equipment (scanners, copiers, multi-line phones)
Resourceful, proactive, and dependable
Preferred Skills
Experience with front desk operations, multi-line phone systems, and customer service
Experience handling confidential and sensitive documents
Familiarity with tax or accounting office workflows
Experience with large document preparation, assembly, and formatting
Prior experience in a CPA or accounting firm
Health, Vision, Dental and Life Insurance
401(k) & Employer Match
FSA (Flexible Spending Account)
136 Hours of PTO, Annually
8 Paid Holidays
Education:
High school or equivalent (Required)
Experience:
Office: 1 year (Required)
Microsoft Excel: 1 year (Required)
Microsoft Outlook: 1 year (Required)
Ability to Commute:
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Accounting
Referrals increase your chances of interviewing at Maginnis & Carey LLP by 2x
Get notified about new Office Assistant jobs in
Lake Oswego, OR .
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Date posted:
January 6, 2026
Pay:
$35,000.00 – $50,000.00 per year (DOE)
Compensation is competitive and commensurate with experience. Candidates with strong administrative, document management, or professional office experience may qualify for a higher starting salary within the posted range.
Work Location:
Lake Oswego, OR (In-Office – local candidates only)
Job Summary
Maginnis & Carey LLP is seeking a detail-oriented and organized Administrative Office Assistant / File Clerk to join our CPA firm. This role is essential in maintaining efficient office operations, managing client files, and providing exceptional customer service. The ideal candidate will possess strong clerical skills, proficiency in office management software, and the ability to handle multiple tasks with professionalism and accuracy. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.
Duties
Provide administrative support and general office assistance
Scan, organize, and maintain physical and electronic client files
Assemble tax returns, tax organizers, and financial statements
Perform accurate data entry and word processing
Prepare and distribute internal administrative reports
Support daily office operations and workflow efficiency
Back up front desk and receptionist duties, including greeting clients and managing multi-line phone systems
Answer, route, and document incoming calls with professional phone etiquette
Perform general clerical tasks such as copying, scanning, mailing, and filing
Assist with special projects and ad hoc administrative assignments
Maintain electronic records using Microsoft Office applications
Required Qualifications & Skills
1+ year of administrative, clerical, or office assistant experience
Experience in a professional office environment (tax, accounting, legal, or financial services)
Proficiency with Microsoft Office (Outlook, Word, Excel)
Strong organizational skills with the ability to prioritize tasks effectively
Excellent data entry accuracy and attention to detail
Strong document management, proofing, and administrative support skills
Excellent multitasking and time-management abilities
Professional written and verbal communication skills
Customer service–oriented with a polished, professional demeanor
Ability to work independently and collaboratively in a team environment
Knowledge of office management procedures and basic calendar management
Comfortable using standard office equipment (scanners, copiers, multi-line phones)
Resourceful, proactive, and dependable
Preferred Skills
Experience with front desk operations, multi-line phone systems, and customer service
Experience handling confidential and sensitive documents
Familiarity with tax or accounting office workflows
Experience with large document preparation, assembly, and formatting
Prior experience in a CPA or accounting firm
Health, Vision, Dental and Life Insurance
401(k) & Employer Match
FSA (Flexible Spending Account)
136 Hours of PTO, Annually
8 Paid Holidays
Education:
High school or equivalent (Required)
Experience:
Office: 1 year (Required)
Microsoft Excel: 1 year (Required)
Microsoft Outlook: 1 year (Required)
Ability to Commute:
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Accounting
Referrals increase your chances of interviewing at Maginnis & Carey LLP by 2x
Get notified about new Office Assistant jobs in
Lake Oswego, OR .
#J-18808-Ljbffr