Details
Event Budget Specialist (Budget Analyst II), Special Events & Guest Service
Details, San Bernardino, California, United States, 92409
Event Budget Specialist (Budget Analyst II), Special Events & Guest Service Details • San Bernardino, California, USA
Job Summary:
Under general direction, the Event Budget Specialist contributes to financial planning and budget coordination for events and day‑to‑day department operations for Special Events Scheduling and Protocol. The role involves analyzing financial data, creating budget‑to‑actual comparisons, preparing financial reports, and coordinating with event planners and department staff on budget‑related matters. Advanced proficiency in software such as PeopleSoft and Excel, strong analytical skills, a solid understanding of financial and accounting principles, and the ability to handle multiple administrative responsibilities in a fast‑paced environment are required.
Responsibilities Events Contract/Budget Analysis
Creates, monitors, and tracks event rental agreements ensuring all terms, conditions, and requirements are accurately documented; prepares and distributes agreements to clients in a timely manner, follows up for signatures, and maintains organized records.
Analyzes and maintains budgets for event rentals or programs, monitors spending, and reconciles financial data.
Prepares detailed financial reports and budget‑to‑actual comparisons ensuring all expenses align with signed agreements.
Analyzes financial data to identify trends, makes projections, and provides recommendations to inform decision‑making.
Ensures all financial activities comply with relevant university policies and procedures, including reviewing expenditures for allowability.
Works with event organizers, program coordinators, and administrative staff to ensure financial goals are met and to resolve budget‑related issues.
Researches vendors and purchases event‑related equipment.
Operations Administration
Reconciles monthly financial reports, including travel and corporate card expenditures for departmental staff.
Prepares and enters requisitions and purchase orders to support operational event and commencement activities.
Processes and submits invoices for payment in accordance with university guidelines.
Coordinates monthly Requests for Invoices (RFI) and chargebacks to ensure accurate and timely accounting.
Performs departmental payroll functions ensuring accuracy and adherence to university policies.
Compiles and analyzes financial data to support annual reporting and audit requests.
Event Support
Provides on‑site event support as needed.
Performs other classification‑related duties as assigned.
Minimum Qualifications
Equivalent to a bachelor’s degree in a related field.
Two years of relevant experience; additional experience may be substituted for the required education on a year‑for‑year basis; an advanced degree may be substituted for the required experience on a year‑for‑year basis.
Required Qualifications
Working knowledge of financial, budgetary, and accounting principles and practices.
Working knowledge of public finance, administrative personnel fiscal management, and cash‑flow management.
Working knowledge of research techniques and statistical principles and procedures.
General knowledge of position control and budgetary alignment principles.
Advanced proficiency in using financial systems, word processing, and spreadsheet software and applications.
Strong analytical skills to evaluate and interpret data to develop sound conclusions and recommendations.
Ability to define problem areas, collect data, perform preliminary analyses, make recommendations, and prepare clear, concise analytical comments.
Strong communication and interpersonal skills to effectively present information and ideas and advise managers, staff, and faculty regarding budgeting policies and procedures.
Ability to lead and train others.
Preferred Qualifications
Master’s degree is preferred.
Two years of experience with coordinating event and departmental budgets on a university campus; knowledge of CSU and CSUSB policies and procedures.
Proficient use of key software such as EMS, Excel, PeopleSoft, etc.
General knowledge of event practices is preferred.
Ability to work with a highly diverse population, including donors, non‑profits, commercial programs, community members, students, clubs, organizations, staff, faculty, and administrators.
Knowledge of investigative and analytical skills to resolve problems with broad administrative impact.
Ability to anticipate problems and address them proactively.
Strong written and oral communication skills along with excellent interpersonal skills.
Compensation and Benefits
Salary will be based on internal equity, experience, and other factors.
Initial salary step placement will be Step 1 ($5,178/month) for qualified candidates.
CSU Classification Salary Step Range: $5,178–$7,543 per month (Step 1–20).
The CSU system provides a comprehensive benefit package that includes medical, dental, and vision plans; membership in the California Public Employees Retirement System (CalPERS); sick and vacation time; 15 paid holidays per year; and participation in the fee‑waiver education program.
Position Information Employment Type:
Full‑Time
Monthly Salary:
$5,178 – $7,543
Academic Year Schedule:
Monday through Friday (8:00 am–5:00 pm), some evenings/weekends.
Summer Schedule:
Monday through Thursday (7:00 am–5:30 pm), some evenings/weekends.
Application Deadline:
January 8, 2026
Conditions of Employment:
Background check (including criminal records); conditional offer may be rescinded if disqualifying information is revealed.
Valid driver’s license required; DMV Government Employer Pull Notice Program will be used.
Mandated reporter for California Child Abuse and Neglect Reporting Act; must comply with CSU Executive Order 1083.
CSUSB is not an E‑Verify employer and does not support H‑1B, F‑1 STEM OPT, etc.
Affirmative Action/Equal Opportunity Employer; adherence to CSU policies on sex discrimination, harassment, and sexual violence.
Disability accommodations available upon request.
California State University San Bernardino is a smoke and tobacco‑free campus. For more information, see the university’s policies.
Key Skills
Forecasting, Microsoft Access, Microsoft Word, Military Experience, Pivot tables, Accounting, Microsoft PowerPoint, Microsoft Excel, Financial Analysis, Budgeting, DoD Experience, Financial Management
#J-18808-Ljbffr
Job Summary:
Under general direction, the Event Budget Specialist contributes to financial planning and budget coordination for events and day‑to‑day department operations for Special Events Scheduling and Protocol. The role involves analyzing financial data, creating budget‑to‑actual comparisons, preparing financial reports, and coordinating with event planners and department staff on budget‑related matters. Advanced proficiency in software such as PeopleSoft and Excel, strong analytical skills, a solid understanding of financial and accounting principles, and the ability to handle multiple administrative responsibilities in a fast‑paced environment are required.
Responsibilities Events Contract/Budget Analysis
Creates, monitors, and tracks event rental agreements ensuring all terms, conditions, and requirements are accurately documented; prepares and distributes agreements to clients in a timely manner, follows up for signatures, and maintains organized records.
Analyzes and maintains budgets for event rentals or programs, monitors spending, and reconciles financial data.
Prepares detailed financial reports and budget‑to‑actual comparisons ensuring all expenses align with signed agreements.
Analyzes financial data to identify trends, makes projections, and provides recommendations to inform decision‑making.
Ensures all financial activities comply with relevant university policies and procedures, including reviewing expenditures for allowability.
Works with event organizers, program coordinators, and administrative staff to ensure financial goals are met and to resolve budget‑related issues.
Researches vendors and purchases event‑related equipment.
Operations Administration
Reconciles monthly financial reports, including travel and corporate card expenditures for departmental staff.
Prepares and enters requisitions and purchase orders to support operational event and commencement activities.
Processes and submits invoices for payment in accordance with university guidelines.
Coordinates monthly Requests for Invoices (RFI) and chargebacks to ensure accurate and timely accounting.
Performs departmental payroll functions ensuring accuracy and adherence to university policies.
Compiles and analyzes financial data to support annual reporting and audit requests.
Event Support
Provides on‑site event support as needed.
Performs other classification‑related duties as assigned.
Minimum Qualifications
Equivalent to a bachelor’s degree in a related field.
Two years of relevant experience; additional experience may be substituted for the required education on a year‑for‑year basis; an advanced degree may be substituted for the required experience on a year‑for‑year basis.
Required Qualifications
Working knowledge of financial, budgetary, and accounting principles and practices.
Working knowledge of public finance, administrative personnel fiscal management, and cash‑flow management.
Working knowledge of research techniques and statistical principles and procedures.
General knowledge of position control and budgetary alignment principles.
Advanced proficiency in using financial systems, word processing, and spreadsheet software and applications.
Strong analytical skills to evaluate and interpret data to develop sound conclusions and recommendations.
Ability to define problem areas, collect data, perform preliminary analyses, make recommendations, and prepare clear, concise analytical comments.
Strong communication and interpersonal skills to effectively present information and ideas and advise managers, staff, and faculty regarding budgeting policies and procedures.
Ability to lead and train others.
Preferred Qualifications
Master’s degree is preferred.
Two years of experience with coordinating event and departmental budgets on a university campus; knowledge of CSU and CSUSB policies and procedures.
Proficient use of key software such as EMS, Excel, PeopleSoft, etc.
General knowledge of event practices is preferred.
Ability to work with a highly diverse population, including donors, non‑profits, commercial programs, community members, students, clubs, organizations, staff, faculty, and administrators.
Knowledge of investigative and analytical skills to resolve problems with broad administrative impact.
Ability to anticipate problems and address them proactively.
Strong written and oral communication skills along with excellent interpersonal skills.
Compensation and Benefits
Salary will be based on internal equity, experience, and other factors.
Initial salary step placement will be Step 1 ($5,178/month) for qualified candidates.
CSU Classification Salary Step Range: $5,178–$7,543 per month (Step 1–20).
The CSU system provides a comprehensive benefit package that includes medical, dental, and vision plans; membership in the California Public Employees Retirement System (CalPERS); sick and vacation time; 15 paid holidays per year; and participation in the fee‑waiver education program.
Position Information Employment Type:
Full‑Time
Monthly Salary:
$5,178 – $7,543
Academic Year Schedule:
Monday through Friday (8:00 am–5:00 pm), some evenings/weekends.
Summer Schedule:
Monday through Thursday (7:00 am–5:30 pm), some evenings/weekends.
Application Deadline:
January 8, 2026
Conditions of Employment:
Background check (including criminal records); conditional offer may be rescinded if disqualifying information is revealed.
Valid driver’s license required; DMV Government Employer Pull Notice Program will be used.
Mandated reporter for California Child Abuse and Neglect Reporting Act; must comply with CSU Executive Order 1083.
CSUSB is not an E‑Verify employer and does not support H‑1B, F‑1 STEM OPT, etc.
Affirmative Action/Equal Opportunity Employer; adherence to CSU policies on sex discrimination, harassment, and sexual violence.
Disability accommodations available upon request.
California State University San Bernardino is a smoke and tobacco‑free campus. For more information, see the university’s policies.
Key Skills
Forecasting, Microsoft Access, Microsoft Word, Military Experience, Pivot tables, Accounting, Microsoft PowerPoint, Microsoft Excel, Financial Analysis, Budgeting, DoD Experience, Financial Management
#J-18808-Ljbffr