Executive Assistant- Remote Job at Info Resume Edge in San Francisco

This position provides administrative/clerical support Group, Senior & Executive leadership. This position is also responsible for all Office Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support/assistance to Group, Senior & Executive leadership as assigned, including, but not limited to, the following:
• Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
• Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
• Performs office and file management functions by coordinating and handling information.
• Coordinates with TH Corp Travel Office travel arrangements and accommodations.
• Assists with maintenance of calendar, coordination of appointments, meetings and conference calls.
• Manages expense reports and timesheets.
• Coordinates, arranges, performs special projects or services as directed.
• Coordinates set-up of meeting rooms and catering needs as directed.
• Provides telephone receptionist duties on a regularly scheduled basis.
• Provide administrative support/assistance to Medical Directors at client hospitals as needed.
• Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
• Organizes and coordinates various company events such as Employee Appreciation. Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts, and post monthly birthdays.
• Update, maintain and distributes Region telephone directory.
• Other duties as assigned.
• Participates as a professional, responsible, cooperative administrative team member.

QUALIFICATIONS / EXPERIENCE

• Two years of college or equivalent education preferred;
• Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity;
• Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;
• Excellent interpersonal skills; professional demeanor with ability to interact with executive management;
• Ability to handle multiple tasks and deadlines;
• Ability to handle confidential information;
• Ability to adapt to change;
• Good problem-solving/decision making skills;
• Ability to work proactively
• Ability to provide acknowledgment and follow up on tasks accordingly
• Excellent communication skills (verbal and written, with emphasis on grammatical skills);
• Excellent organizational and time management skills;
• Ability to support multiple persons with minimal direction/supervision
• Ability to work in team oriented environment.