Executive Assistant Job at Washington Staffing in Pullman

Executive Administrative Assistant

Inland Orthopaedic Surgery and Sports Medicine Clinic, PLLC is proud to be the Palouses most established orthopaedic practice delivering quality orthopaedic and sports medicine care. Our physicians and team members provide exceptional patient-centered care for a better overall experience for patients of all ages. We are seeking an upbeat, reliable and professional Administrative Assistant who is looking for a long-term career in the administrative functions within the orthopaedic healthcare field. The applicant would primarily be working closely with our Clinic Director and Executive Surgeon supporting and assisting in special project administration duties. We hold clinics in our Moscow Office and our Pullman Office. Applications will continue to be accepted until position has been filled.

The Ideal Candidate For This Position Will Have:

• Effective interpersonal skills to communicate both in person and in writing
• Strong work ethic and ability to prioritize multiple tasks and follow through in a timely manner
• Excellent customer service skills
• Ability to work independently and as an effective team member
• Takes initiative to ask questions, make proposals, and effectively problem solve
• Strong work ethic and ability to clearly organize and maintain files and documents, both digital and printed
• Demonstrate the ability and willingness to learn unfamiliar tasks and equipment operation within the scope of position
• To accept change in a positive and professional manner and help to lead others in the same

Skills/Knowledge/Abilities:

• Ability to apply critical thinking and problem solving skills
• Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Skilled in Adobe and Canva
• Comfortable with both Apple and Microsoft products
• Experience with an electronic medical records system, preferably Epic
• Skills in assisting with special projects by coordinating resources and tracking progress
• Excellent phone etiquette and ability to communicate effectively resulting in enhanced patient education & fostering greater patient understanding and satisfaction with patients
• Ability to multi-task
• Ability to maintain composure in stressful situations

Primary responsibilities include, but are not limited to:

• Manage executive schedules and calendars
• Manage executive communication with professionalism, discretion adhering to the highest level of confidentiality
• Organize and oversee executive projects
• High School ATC training program contact
• Coordinate with internal and external stakeholders to build and maintain relationships
• Prepare agendas and attend meetings to record minutes
• Proofread and edit documents for clarity and accuracy
• Coordinate external and internal events
• Produce reports and presentations
• Coordinate and track medical student activities and involvement
• Ensure the executive surgeon remains informed and supported
• Works to develop and participate in community outreach programs on behalf of the executive surgeon
• In partnership with executive surgeon, liaise with university (UW, WSU, UofI, ISU) to foster community collaboration and teaching opportunities
• Coordinating travel and logistics for business trips, including booking travel, preparing itineraries and supporting executive surgeon in completing expense reports

Other duties as assigned

Benefits:

• 401(k) with Employer Matching Contributions
• Medical/Vision, Dental
• Paid Time Off
• Life insurance
• Paid Holidays

Applicants must submit both resume and cover letter. Your cover letter must specify why you would be the ideal candidate to join our Inland Orthopaedic Surgery & Sports Medicine team. We look forward to hearing about your desire to join our team and contribute to