Administrative Assistant Job at California Staffing in Sacramento

Administrative Assistant

We are seeking a detail-oriented and organized administrative assistant to support our team with day-to-day operations. The ideal candidate will have strong proficiency in Microsoft Excel for data management, reporting, and analysis, along with excellent communication skills and the ability to multitask in a fast-paced environment. This role is perfect for someone who thrives on efficiency and contributing to team success.

Key Responsibilities:

• Provide administrative support to executives and departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and maintain documents, reports, and presentations using Microsoft Office Suite, with a focus on creating and updating Excel spreadsheets for tracking budgets, inventories, and project timelines.
• Handle data entry, analysis, and visualization in Excel, including formulas, pivot tables, charts, and macros to streamline workflows.
• Manage email correspondence, phone calls, and office supplies inventory.
• Assist with event planning, filing systems, and other ad-hoc tasks to ensure smooth office operations.
• Collaborate with team members to improve administrative processes and implement efficiency tools.

Requirements:

Required Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.
• At least 2 years of experience in an administrative role.
• Proven expertise in Microsoft Excel (intermediate to advanced level), including experience with functions like VLOOKUP, SUMIF, pivot tables, and data validation.
• Proficiency in other Microsoft Office applications (Word, PowerPoint, Outlook).
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal and written communication abilities.
• Ability to work independently and as part of a team.