Administrative Assistant Job at Maryland Staffing in Silver Spring

Administrative Assistant

We are looking for a dedicated administrative assistant to join our team on a contract-to-permanent basis in Silver Spring, Maryland. This role involves providing essential support to ensure smooth daily operations and efficient communication within the organization. The ideal candidate will be detail-oriented, organized, and adept at managing administrative tasks effectively.

Responsibilities:

• Prepare and distribute meeting minutes, ensuring accuracy and timely delivery.
• Manage incoming and outgoing mail, including labeling and coordinating shipments for clients.
• Organize and maintain mailboxes within the office and building premises.
• Handle phone inquiries with attention to detail, using a multi-line phone system to provide information and direct calls.
• Support team members by coordinating meetings and maintaining schedules.
• Assist in data entry tasks and ensure records are accurately updated.
• Create labels for client packages, ensuring all documentation aligns with provided airway bills.
• Deliver mail and packages both internally and externally as needed.
• Maintain a welcoming and organized environment at the reception desk.

Requirements:

• Proven experience in administrative support or a similar role.
• Proficiency in handling multi-line phone systems and managing inquiries.
• Strong organizational and time-management skills.
• Ability to take accurate meeting notes and prepare detailed minutes.
• Familiarity with mail distribution processes, including labeling and shipping.
• Competency in data entry and maintaining accurate records.
• Excellent communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.