Office Assistant Job at California Staffing in San Mateo

Administrative Assistant For Tax Services

Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax season. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems. This is a three-month contract with full-time hours role.

Responsibilities:

• Processes packages/mail - outgoing and internal sorting/delivery
• Organizer distribution
• Completes scanning and copying as needed or requested
• Storing documents to DocuWare and PE
• Certified mail logs
• Phone coverage for FDC's lunch breaks
• Set up and clear food for various meetings and events
• And any other office projects

Requirements:

• Proven experience with receptionist duties, including managing inbound calls.
• Proficiency in scanning and handling documents efficiently.
• Strong organizational skills to perform clerical tasks effectively.
• Ability to multitask and adapt to changing priorities.
• Familiarity with document storage systems such as DocuWare is a plus.
• Excellent communication skills to collaborate with team members and stakeholders.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.