Aviva Family and Children's Services
Data Specialist
Aviva Family and Children's Services, Los Angeles, California, United States, 90079
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Data Specialist
role at
Aviva Family and Children's Services
Aviva believes that every child and every family in our Los Angeles community deserves the chance for a brighter future. We provide compassionate support, therapeutic services, and guidance to at-risk children and families.
Job Summary Under the direction of the Director of Impact and Innovation, the Data Specialist provides administrative and data support as part of the Data and Impact Team. This role is critical to ensuring the accuracy, completeness, and integrity of program and organizational data used for reporting, quality improvement, and decision-making. The Data Specialist supports agency-wide data collection efforts, maintains internal and external reporting systems, assists with surveys and outcome measurement tools, and collaborates with program staff to resolve data issues. This position plays an active role in Aviva’s continuous quality improvement efforts and contributes to strengthening systems that support accountability, learning, and impact.
Essential Functions Data Collection, Entry, and Monitoring
Track and process Outcome Measures tools and data for the agency’s Department of Mental Health (DMH) programs; this includes collecting tools from staff, as well as entering the data into the internal tracker and DMH’s database for reporting.
Enter and maintain data in internal tracking systems and external databases.
Conduct routine data audits and quality checks to ensure accuracy, completeness, timeliness, and consistency across databases and electronic health record (EHR) systems.
Identify data discrepancies and collaborate with program staff and stakeholders to resolve errors and ensure compliance with reporting requirements.
Reporting and Analysis Support
Generate and distribute routine weekly, monthly, and ad-hoc reports for program staff, leadership, and other stakeholders.
Support the preparation of data summaries and materials used for internal meetings, quality improvement initiatives, and external reporting.
Maintain organized data files and documentation to support transparency and audit readiness.
Surveys and Outcome Measurement
Provide support for agency-wide survey administration, including preparation for survey launches, monitoring response rates, and managing data entry in SurveyMonkey.
Assist staff and participants with survey completion.
Assist with client quality check calls, as needed, to gather data and feedback on service quality and client experience.
Support data-informed decision-making by ensuring reliable and accessible data systems.
Administrative and Organizational Support
Provide administrative and logistical support for monthly and quarterly meetings led or supported by the Director of Impact and Innovation, including scheduling, preparation of materials, note-taking, and follow-up.
Support special projects, data collection efforts, and cross-departmental initiatives as assigned.
Participate actively in quality improvement projects and initiatives led by the Data & Impact Team.
Travel to other Aviva locations as needed for data collection, training, or special projects.
Show sensitivity and responsiveness to the cultural differences among the agency’s client population.
The Data Specialist will take on special projects or additional duties as assigned by the Director of Impact and Innovation.
Base Pay Range $23.00/hr - $25.00/hr
Seniority level: Entry level
Employment type: Full-time
Job function: Information Technology
Industries: Health and Human Services
Referrals increase your chances of interviewing at Aviva Family and Children's Services by 2x.
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Data Specialist
role at
Aviva Family and Children's Services
Aviva believes that every child and every family in our Los Angeles community deserves the chance for a brighter future. We provide compassionate support, therapeutic services, and guidance to at-risk children and families.
Job Summary Under the direction of the Director of Impact and Innovation, the Data Specialist provides administrative and data support as part of the Data and Impact Team. This role is critical to ensuring the accuracy, completeness, and integrity of program and organizational data used for reporting, quality improvement, and decision-making. The Data Specialist supports agency-wide data collection efforts, maintains internal and external reporting systems, assists with surveys and outcome measurement tools, and collaborates with program staff to resolve data issues. This position plays an active role in Aviva’s continuous quality improvement efforts and contributes to strengthening systems that support accountability, learning, and impact.
Essential Functions Data Collection, Entry, and Monitoring
Track and process Outcome Measures tools and data for the agency’s Department of Mental Health (DMH) programs; this includes collecting tools from staff, as well as entering the data into the internal tracker and DMH’s database for reporting.
Enter and maintain data in internal tracking systems and external databases.
Conduct routine data audits and quality checks to ensure accuracy, completeness, timeliness, and consistency across databases and electronic health record (EHR) systems.
Identify data discrepancies and collaborate with program staff and stakeholders to resolve errors and ensure compliance with reporting requirements.
Reporting and Analysis Support
Generate and distribute routine weekly, monthly, and ad-hoc reports for program staff, leadership, and other stakeholders.
Support the preparation of data summaries and materials used for internal meetings, quality improvement initiatives, and external reporting.
Maintain organized data files and documentation to support transparency and audit readiness.
Surveys and Outcome Measurement
Provide support for agency-wide survey administration, including preparation for survey launches, monitoring response rates, and managing data entry in SurveyMonkey.
Assist staff and participants with survey completion.
Assist with client quality check calls, as needed, to gather data and feedback on service quality and client experience.
Support data-informed decision-making by ensuring reliable and accessible data systems.
Administrative and Organizational Support
Provide administrative and logistical support for monthly and quarterly meetings led or supported by the Director of Impact and Innovation, including scheduling, preparation of materials, note-taking, and follow-up.
Support special projects, data collection efforts, and cross-departmental initiatives as assigned.
Participate actively in quality improvement projects and initiatives led by the Data & Impact Team.
Travel to other Aviva locations as needed for data collection, training, or special projects.
Show sensitivity and responsiveness to the cultural differences among the agency’s client population.
The Data Specialist will take on special projects or additional duties as assigned by the Director of Impact and Innovation.
Base Pay Range $23.00/hr - $25.00/hr
Seniority level: Entry level
Employment type: Full-time
Job function: Information Technology
Industries: Health and Human Services
Referrals increase your chances of interviewing at Aviva Family and Children's Services by 2x.
#J-18808-Ljbffr