Florida State University
Office Administrator - UBA / College of Fine Arts
Florida State University, Tallahassee, Florida, us, 32318
Job Title
Office Administrator - UBA / College of Fine Arts Location
Tallahassee, FL Regular/Temporary
Regular Full/Part Time
Full-Time Job ID
61876 Department
University Business Administrators - College of Fine Arts Responsibilities
Provides support to the Institute for Arts & Art Therapy with the Imprisoned (AATI). Responsible for performing a variety of administrative professional work that facilitates the operations of the Institute within Art Education. Maintains and monitors AATI budgets and prepares budget reports for AATI employees and Department of Art Education leadership. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as AATI Financial Representative to include Travel and Procurement. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as point of contact for AATI fiscal transactions with Central Offices such as Procurement, Travel, Sponsored Research Administration, and more. Maintains and organizes the schedule and calendar, including meetings, upcoming events, and site observations for AATI. Responds appropriately to emails received through aati.fsu.edu. Manages ongoing correspondence such as memos, letters, emails, and phone calls to sustain connections and relationships across projects and programs. Advises AATI employees on related University policies, procedures by performing extensive research. Assists in developing and overseeing MOUs, MOAs, and contracts with institutions or external bodies. Prepares monthly and annual reports for the college and university; and creates reports as needed for expected outcomes of projects and programs. Oversees grant proposal scheduling, including deadlines, data collection, and narrative preparation. Ensures timely coordination of related tasks for each project and program. Oversees the responsibilities of assigned graduate assistants, which may include supporting the International Journal for Creativity Inside, managing outreach through social media, and organizing symposia, webinars, conferences, and other AATI-related events. Organizes meeting and takes meeting minutes. Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations
This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
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Office Administrator - UBA / College of Fine Arts Location
Tallahassee, FL Regular/Temporary
Regular Full/Part Time
Full-Time Job ID
61876 Department
University Business Administrators - College of Fine Arts Responsibilities
Provides support to the Institute for Arts & Art Therapy with the Imprisoned (AATI). Responsible for performing a variety of administrative professional work that facilitates the operations of the Institute within Art Education. Maintains and monitors AATI budgets and prepares budget reports for AATI employees and Department of Art Education leadership. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as AATI Financial Representative to include Travel and Procurement. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as point of contact for AATI fiscal transactions with Central Offices such as Procurement, Travel, Sponsored Research Administration, and more. Maintains and organizes the schedule and calendar, including meetings, upcoming events, and site observations for AATI. Responds appropriately to emails received through aati.fsu.edu. Manages ongoing correspondence such as memos, letters, emails, and phone calls to sustain connections and relationships across projects and programs. Advises AATI employees on related University policies, procedures by performing extensive research. Assists in developing and overseeing MOUs, MOAs, and contracts with institutions or external bodies. Prepares monthly and annual reports for the college and university; and creates reports as needed for expected outcomes of projects and programs. Oversees grant proposal scheduling, including deadlines, data collection, and narrative preparation. Ensures timely coordination of related tasks for each project and program. Oversees the responsibilities of assigned graduate assistants, which may include supporting the International Journal for Creativity Inside, managing outreach through social media, and organizing symposia, webinars, conferences, and other AATI-related events. Organizes meeting and takes meeting minutes. Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations
This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
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