AHRC Nassau
Payroll Specialist Shoreham location 35hrs flex
AHRC Nassau, New Shoreham, Rhode Island, United States
Payroll Specialist – Shoreham, 35hrs flex
Location: Shoreham, NY. This is a full-time, 35-hour-per-week payroll specialist role reporting to AHRC Nassau and its affiliated organizations.
Overview Perform the daily payroll and time and attendance responsibilities to support the Payroll teams for AHRC Nassau and its affiliated organizations. Ensure timely and accurate payroll records are maintained and provide training/support to program management staff with payroll application systems.
Responsibilities
Payroll / Time Keeping processing and daily functions
Verify, process, and assist with audits and employee updates to profiles, status changes, new hires, transfers, terms, accruals, tax withholding for address changes and enrollments to payroll/timekeeping databases
Compile, audit, and distribute daily computerized Data View Metric reports for management review
Collect, audit, and balance payroll transactions including bi-weekly, bonuses, and off-cycle payrolls to ensure accurate and timely payments
Oversee time card approvals by employees and supervisors
Review, identify, and reconcile pay batches and CSV files with audit reports prior to transmission
Provide payroll training using Payroll & Timekeeping systems
Ensure audits and internal follow-ups pertaining to Payroll BI and Data View metrics
Process and review biweekly electronic records, overtime, and adjustments for salaried employees; ensure correct department/cost center and job codes
Create, review, and audit weekend differentials, incentives, and holiday pay
Monitor and retain all approvals for pay batches and exceeding hours
Assist with documentation for leave of absence and related payments
Assist with data entry of direct deposit, pay cards, membership, and 529 plans
Process manual checks, voids, and reversals per payroll and banking protocol
Assist and cross-train with other daily duties; support special projects, year-end processing, and quarterly tax balancing
Ensure compliance with agency handbook, policies, procedures, and relevant labor laws
Answer employee payroll questions and escalate to payroll management as needed
Maintain complete confidentiality of Payroll and HR information
Generate BI and Data View reports for audits and verification purposes
Review and track payroll audits and report issues to management
Assist Senior Specialist, Implementation Specialist, and Assistant Payroll Manager with special projects
Maintain communication with supervisor or payroll managers regarding immediate payroll issues
Other duties as assigned
Qualifications
High School diploma or equivalent and a minimum of three (3) years’ payroll and timekeeping experience
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Working knowledge of UKG Pro or similar payroll software
Excellent mathematical skills
Proficient in typing, oral and written communication
Organized and detail oriented
Ability to follow directives, use initiative, multi-task, and prioritize responsibilities
Solid understanding of payroll and HR practices and confidentiality
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Individual and Family Services
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Overview Perform the daily payroll and time and attendance responsibilities to support the Payroll teams for AHRC Nassau and its affiliated organizations. Ensure timely and accurate payroll records are maintained and provide training/support to program management staff with payroll application systems.
Responsibilities
Payroll / Time Keeping processing and daily functions
Verify, process, and assist with audits and employee updates to profiles, status changes, new hires, transfers, terms, accruals, tax withholding for address changes and enrollments to payroll/timekeeping databases
Compile, audit, and distribute daily computerized Data View Metric reports for management review
Collect, audit, and balance payroll transactions including bi-weekly, bonuses, and off-cycle payrolls to ensure accurate and timely payments
Oversee time card approvals by employees and supervisors
Review, identify, and reconcile pay batches and CSV files with audit reports prior to transmission
Provide payroll training using Payroll & Timekeeping systems
Ensure audits and internal follow-ups pertaining to Payroll BI and Data View metrics
Process and review biweekly electronic records, overtime, and adjustments for salaried employees; ensure correct department/cost center and job codes
Create, review, and audit weekend differentials, incentives, and holiday pay
Monitor and retain all approvals for pay batches and exceeding hours
Assist with documentation for leave of absence and related payments
Assist with data entry of direct deposit, pay cards, membership, and 529 plans
Process manual checks, voids, and reversals per payroll and banking protocol
Assist and cross-train with other daily duties; support special projects, year-end processing, and quarterly tax balancing
Ensure compliance with agency handbook, policies, procedures, and relevant labor laws
Answer employee payroll questions and escalate to payroll management as needed
Maintain complete confidentiality of Payroll and HR information
Generate BI and Data View reports for audits and verification purposes
Review and track payroll audits and report issues to management
Assist Senior Specialist, Implementation Specialist, and Assistant Payroll Manager with special projects
Maintain communication with supervisor or payroll managers regarding immediate payroll issues
Other duties as assigned
Qualifications
High School diploma or equivalent and a minimum of three (3) years’ payroll and timekeeping experience
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Working knowledge of UKG Pro or similar payroll software
Excellent mathematical skills
Proficient in typing, oral and written communication
Organized and detail oriented
Ability to follow directives, use initiative, multi-task, and prioritize responsibilities
Solid understanding of payroll and HR practices and confidentiality
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Individual and Family Services
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