SupportFinity™
Administrative Assistant- Health & Human Services
SupportFinity™, Carson City, Nevada, us, 89702
Administrative Assistant- Health & Human Services
City of Bullhead City |
City of Bullhead City | Posted Jan 9, 2026
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Full-time
Carson City
Entry (0-2 yrs)
Description This is a full-time, FLSA non-exempt position with Carson City Health & Human Services. Under general supervision, provides varied, complex and often confidential liaison, communication, secretarial and office administrative assistance to department director and related supervisory and professional staff; may provide supervision to an office support staff.
Salary Ranges Employer-Paid PERS Retirement: $24.8644 - $34.8102 hourly / $51,717.90 - $72,405.32 annually
Employee/Employer-Paid PERS Retirement: $29.9961 - $41.9946 hourly / $62,391.94 - $87,348.82 annually
Recruitment Note This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Examples of Duties
Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
Types drafts and a wide variety of finished documents from brief instructions or prior materials; uses word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes and maintains various office files, including personnel and tickler files; purges files as required.
Assists with the development and administration of the budget; may prepare or maintain statistical, fiscal or payroll information.
Follows up on projects, transmits information, and keeps informed of division activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
Typical Qualifications Education: High School Diploma or GED AND four (4) years of secretarial or administrative experience which has included providing and administrative support to management staff; OR an equivalent combination of education, training and experience.
Required Certificates, Licenses, and Registrations: A valid driver's license.
Knowledge & Skills
Functions, basic organization and procedural constraints related to the operation of a municipality.
Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and person or on-line computer.
Record keeping, report preparation, filing methods and records management techniques.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
Standard business arithmetic, including percentages and decimals.
Basic budgetary principles and practices.
Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill In
Providing varied, responsible, and often confidential secretarial and office administrative assistance to a chief executive officer and high-level administrative staff.
Interpreting, applying and explaining complex policies and procedures.
Using tact, discretion, initiative and independent judgment within established guidelines.
Analyzing and resolving office administrative situations and problems.
Researching, compiling, and summarizing a variety of informational materials.
Composing correspondence and other written independently or from brief instructions.
Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.
Supervision Received And Exercised Under General Supervision – Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.
Physical Demands & Working Environment Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.
Application Questions In your own words, describe the role an administrative assistant serves in the office environment. Be specific when answering this question. Do not answer this question by referring to your resume.
Describe your experience supporting multiple people as an assistant. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.
Describe your experience working with confidential information, creating meeting agendas, taking meeting minutes, and drafting, editing, and proofreading documents. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.
Please describe your experience working with Microsoft Office applications, such as Outlook, Excel, PowerPoint, Word, and Teams. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.
Are you able to comply with the City’s policy on marijuana use? (Required Question)
#J-18808-Ljbffr
City of Bullhead City | Posted Jan 9, 2026
Apply
Full-time
Carson City
Entry (0-2 yrs)
Description This is a full-time, FLSA non-exempt position with Carson City Health & Human Services. Under general supervision, provides varied, complex and often confidential liaison, communication, secretarial and office administrative assistance to department director and related supervisory and professional staff; may provide supervision to an office support staff.
Salary Ranges Employer-Paid PERS Retirement: $24.8644 - $34.8102 hourly / $51,717.90 - $72,405.32 annually
Employee/Employer-Paid PERS Retirement: $29.9961 - $41.9946 hourly / $62,391.94 - $87,348.82 annually
Recruitment Note This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Examples of Duties
Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
Types drafts and a wide variety of finished documents from brief instructions or prior materials; uses word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes and maintains various office files, including personnel and tickler files; purges files as required.
Assists with the development and administration of the budget; may prepare or maintain statistical, fiscal or payroll information.
Follows up on projects, transmits information, and keeps informed of division activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
Typical Qualifications Education: High School Diploma or GED AND four (4) years of secretarial or administrative experience which has included providing and administrative support to management staff; OR an equivalent combination of education, training and experience.
Required Certificates, Licenses, and Registrations: A valid driver's license.
Knowledge & Skills
Functions, basic organization and procedural constraints related to the operation of a municipality.
Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and person or on-line computer.
Record keeping, report preparation, filing methods and records management techniques.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
Standard business arithmetic, including percentages and decimals.
Basic budgetary principles and practices.
Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill In
Providing varied, responsible, and often confidential secretarial and office administrative assistance to a chief executive officer and high-level administrative staff.
Interpreting, applying and explaining complex policies and procedures.
Using tact, discretion, initiative and independent judgment within established guidelines.
Analyzing and resolving office administrative situations and problems.
Researching, compiling, and summarizing a variety of informational materials.
Composing correspondence and other written independently or from brief instructions.
Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.
Supervision Received And Exercised Under General Supervision – Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.
Physical Demands & Working Environment Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.
Application Questions In your own words, describe the role an administrative assistant serves in the office environment. Be specific when answering this question. Do not answer this question by referring to your resume.
Describe your experience supporting multiple people as an assistant. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.
Describe your experience working with confidential information, creating meeting agendas, taking meeting minutes, and drafting, editing, and proofreading documents. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.
Please describe your experience working with Microsoft Office applications, such as Outlook, Excel, PowerPoint, Word, and Teams. Be specific when answering this question. Include in your narrative where the experience was attained. The employer(s) where the experience was gained must also be listed on your application under "work history". Do not answer this question by referring to your resume.
Are you able to comply with the City’s policy on marijuana use? (Required Question)
#J-18808-Ljbffr