City of Janesville, Wisconsin
Recreation Assistant- Seasonal
City of Janesville, Wisconsin, Janesville, Wisconsin, United States, 53546
Recreation Assistant – Seasonal
City of Janesville, Wisconsin
City of Janesville Diversity Statement The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.
Objective Under general direction of the Recreation Director and guidance of the Administrative Assistant I, Recreation Supervisor and Recreation Programmers, the Recreation Assistant is responsible for assisting in general office clerical administrative tasks, program and event support duties for the Recreation and Parks Divisions. The Recreation Assistant will fill in for various seasonal positions and work various events as needed throughout the summer based on staffing. Position is mid‑May through August.
Relationships Reports to: Recreation Director Has regular work contact with Department, Division and Office Heads, City employees, vendors, suppliers, community groups and the general public. Supervises: None
Responsibilities
Greets customers in a welcoming manner; answers questions and provides assistance with inquiries, requests and administrative tasks.
Answers the telephone, provides basic Parks and Recreation Division information, transfers calls, takes messages, updates rainout line and handles complaints when necessary.
Acts as cashier dispensing change, collecting funds and fees for program registrations/pavilion reservations/permits, accounting for petty cash, and preparing bank deposits and reconciliation.
Composes, proofreads and assembles labels, brochures, flyers, and other documents.
Processes facility and pavilion reservations.
Registers program participants.
Records sales and receives payment for WPRA ticket sales.
Prepares, assembles, and assists in distribution of equipment rental items and keys.
Receives, sorts, and distributes incoming and outgoing mail.
Assists with basic recordkeeping, data entry, and tracking of program participation or supplies.
Retrieves facility deposits and timecards according to the established schedule.
Makes appropriate posts and responds to inquiries on Division social media.
Collects weekly beach water sample and submits for laboratory analysis.
Assists with recreation programs and events as needed, including supply purchasing, delivering of supplies and concessions to program and facility sites, and assistance with program and event preparations.
Provides coverage for other recreation facilities and programs as needed.
Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.
Performs other special projects and other job duties as assigned or required during regular and non‑business hours.
Minimum Education and Prior Experience
High School Diploma or equivalent.
Must be 18 years of age or older.
A valid, state‑issued driver’s license at time of hire is required.
Office or administrative experience desired.
Other Qualifications
Recreation Programming experience highly desired.
Competencies Knowledge
Thorough knowledge of modern office practices, including good filing, and record systems, grammar, proofreading, organization, and checking for accuracy of tasks.
General knowledge of parks and recreation programs preferred.
Skills
Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority.
Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills.
Collaboration skills to effectively work with others to achieve common goals through communication, teamwork and problem‑solving.
Critical thinking skills to effectively analyze situations and solve complex or technical problems in a timely manner.
Accurate record‑keeping and data‑reporting skills to prepare and present standard reports.
Basic level of technical proficiency skills, including computer applications and software such as Microsoft Office and Adobe Acrobat.
Abilities
Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure and tone.
Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages.
Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.
Ability to maintain a valid‑state‑issued driver’s license.
Behaviors
Establish and maintain effective working relationships with Department, Division and Office Heads, City employees, vendors, suppliers, community groups and the general public.
Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality.
Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
Embrace and actively promote an inclusive and equitable work environment.
Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner.
Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties.
Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals.
Equipment, Instruments and Machines Machinery and equipment including a personal computer, printer, telephone, fax machine, copier, scanner, computerized recreation‑based registration and facility booking software and other standardized or specialized office equipment, along with an 11‑passenger van.
Working Conditions and Physical Factors The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee regularly works in an office environment. The employee may, on occasion, be required to stand, walk, stoop, kneel, crouch, crawl, and exert up to 50 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see, observe, talk, speak, and listen, use hands to finger, handle, feel, or operate objects and equipment, perform repetitive arm, wrist, hand, and eye movements, and may be exposed to outside weather conditions, including extreme heat and extreme cold. The noise level in the office environment is generally quiet to moderately noisy.
Schedule A regular, Monday‑Friday, 40‑hour work schedule is required for this position. Hours are generally between 7:30 A‑4:30 P. Position starts mid‑May and ends end of August.
Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Equal Employment Opportunity The City of Janesville, Wisconsin is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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City of Janesville Diversity Statement The residents of Janesville choose this community, not just as a place to live, but as a place to realize life’s opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one’s potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of “Wisconsin’s Park Place”.
Objective Under general direction of the Recreation Director and guidance of the Administrative Assistant I, Recreation Supervisor and Recreation Programmers, the Recreation Assistant is responsible for assisting in general office clerical administrative tasks, program and event support duties for the Recreation and Parks Divisions. The Recreation Assistant will fill in for various seasonal positions and work various events as needed throughout the summer based on staffing. Position is mid‑May through August.
Relationships Reports to: Recreation Director Has regular work contact with Department, Division and Office Heads, City employees, vendors, suppliers, community groups and the general public. Supervises: None
Responsibilities
Greets customers in a welcoming manner; answers questions and provides assistance with inquiries, requests and administrative tasks.
Answers the telephone, provides basic Parks and Recreation Division information, transfers calls, takes messages, updates rainout line and handles complaints when necessary.
Acts as cashier dispensing change, collecting funds and fees for program registrations/pavilion reservations/permits, accounting for petty cash, and preparing bank deposits and reconciliation.
Composes, proofreads and assembles labels, brochures, flyers, and other documents.
Processes facility and pavilion reservations.
Registers program participants.
Records sales and receives payment for WPRA ticket sales.
Prepares, assembles, and assists in distribution of equipment rental items and keys.
Receives, sorts, and distributes incoming and outgoing mail.
Assists with basic recordkeeping, data entry, and tracking of program participation or supplies.
Retrieves facility deposits and timecards according to the established schedule.
Makes appropriate posts and responds to inquiries on Division social media.
Collects weekly beach water sample and submits for laboratory analysis.
Assists with recreation programs and events as needed, including supply purchasing, delivering of supplies and concessions to program and facility sites, and assistance with program and event preparations.
Provides coverage for other recreation facilities and programs as needed.
Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices.
Performs other special projects and other job duties as assigned or required during regular and non‑business hours.
Minimum Education and Prior Experience
High School Diploma or equivalent.
Must be 18 years of age or older.
A valid, state‑issued driver’s license at time of hire is required.
Office or administrative experience desired.
Other Qualifications
Recreation Programming experience highly desired.
Competencies Knowledge
Thorough knowledge of modern office practices, including good filing, and record systems, grammar, proofreading, organization, and checking for accuracy of tasks.
General knowledge of parks and recreation programs preferred.
Skills
Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority.
Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills.
Collaboration skills to effectively work with others to achieve common goals through communication, teamwork and problem‑solving.
Critical thinking skills to effectively analyze situations and solve complex or technical problems in a timely manner.
Accurate record‑keeping and data‑reporting skills to prepare and present standard reports.
Basic level of technical proficiency skills, including computer applications and software such as Microsoft Office and Adobe Acrobat.
Abilities
Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure and tone.
Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages.
Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.
Ability to maintain a valid‑state‑issued driver’s license.
Behaviors
Establish and maintain effective working relationships with Department, Division and Office Heads, City employees, vendors, suppliers, community groups and the general public.
Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality.
Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently.
Embrace and actively promote an inclusive and equitable work environment.
Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner.
Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties.
Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals.
Equipment, Instruments and Machines Machinery and equipment including a personal computer, printer, telephone, fax machine, copier, scanner, computerized recreation‑based registration and facility booking software and other standardized or specialized office equipment, along with an 11‑passenger van.
Working Conditions and Physical Factors The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee regularly works in an office environment. The employee may, on occasion, be required to stand, walk, stoop, kneel, crouch, crawl, and exert up to 50 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see, observe, talk, speak, and listen, use hands to finger, handle, feel, or operate objects and equipment, perform repetitive arm, wrist, hand, and eye movements, and may be exposed to outside weather conditions, including extreme heat and extreme cold. The noise level in the office environment is generally quiet to moderately noisy.
Schedule A regular, Monday‑Friday, 40‑hour work schedule is required for this position. Hours are generally between 7:30 A‑4:30 P. Position starts mid‑May and ends end of August.
Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Equal Employment Opportunity The City of Janesville, Wisconsin is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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