Buchanan Legal Professional Services
Office Services Reception & Catering Assistant
Buchanan Legal Professional Services, Boston, Massachusetts, us, 02298
Office Services Reception & Catering Assistant
A highly regarded, global law firm is seeking an
Office Services Reception & Catering Assistant
to join its Boston office. This is an ideal role for someone who takes pride in creating a polished, welcoming environment and enjoys being at the center of day-to-day office operations. You’ll serve as the first point of contact for attorneys, staff, clients, and guests, while also supporting office services, conference room set-ups, and catering for meetings and events.
This role will be fully on-site in Boston .
Base pay range $50,000.00/yr - $65,000.00/yr
Seniority level Associate
Employment type Full-time
Job function Administrative
Industry Law Practice and Legal Services
Responsibilities
Greet and assist attorneys, clients, employees, and visitors with a high level of professionalism and hospitality
Manage reception duties including phones, conference room scheduling, and visitor coordination
Prepare, set up, and break down conference rooms for meetings and events
Order, receive, and manage catering and refreshments, ensuring accuracy, presentation, and cleanliness
Maintain kitchens, conference rooms, and shared spaces to firm standards throughout the day
Handle mail, deliveries, copy projects, and office supply inventory
Support office moves, workstation set-ups, and facilities-related requests
Coordinate with building management and internal teams on maintenance and office needs
Provide logistical support for internal meetings and special events as needed
Qualifications
2+ years of experience in reception, office services, catering, hospitality, or a professional services environment
Strong customer service mindset with a polished, professional presence
Comfortable multitasking in a fast-paced, client-facing environment
Proficiency with Microsoft Office and conference room scheduling tools (EMS experience a plus)
Team-oriented, reliable, and able to handle last-minute requests calmly
Referrals increase your chances of interviewing at Buchanan Legal Professional Services by 2x
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Office Services Reception & Catering Assistant
to join its Boston office. This is an ideal role for someone who takes pride in creating a polished, welcoming environment and enjoys being at the center of day-to-day office operations. You’ll serve as the first point of contact for attorneys, staff, clients, and guests, while also supporting office services, conference room set-ups, and catering for meetings and events.
This role will be fully on-site in Boston .
Base pay range $50,000.00/yr - $65,000.00/yr
Seniority level Associate
Employment type Full-time
Job function Administrative
Industry Law Practice and Legal Services
Responsibilities
Greet and assist attorneys, clients, employees, and visitors with a high level of professionalism and hospitality
Manage reception duties including phones, conference room scheduling, and visitor coordination
Prepare, set up, and break down conference rooms for meetings and events
Order, receive, and manage catering and refreshments, ensuring accuracy, presentation, and cleanliness
Maintain kitchens, conference rooms, and shared spaces to firm standards throughout the day
Handle mail, deliveries, copy projects, and office supply inventory
Support office moves, workstation set-ups, and facilities-related requests
Coordinate with building management and internal teams on maintenance and office needs
Provide logistical support for internal meetings and special events as needed
Qualifications
2+ years of experience in reception, office services, catering, hospitality, or a professional services environment
Strong customer service mindset with a polished, professional presence
Comfortable multitasking in a fast-paced, client-facing environment
Proficiency with Microsoft Office and conference room scheduling tools (EMS experience a plus)
Team-oriented, reliable, and able to handle last-minute requests calmly
Referrals increase your chances of interviewing at Buchanan Legal Professional Services by 2x
#J-18808-Ljbffr