Progressive Spine & Orthopaedics
Surgical Scheduling Coordinator
Progressive Spine & Orthopaedics, Edison, New Jersey, us, 08818
JOB TITLE: Surgical Scheduling Coordinator
SUMMARY The Surgical Scheduling Coordinator plays a critical role in ensuring the seamless coordination of all surgical scheduling activities. Through strong organization, attention to detail, and proactive communication, this position manages provider caseloads, optimizes surgical block time, and oversees every step of surgical planning from credentialing to coordination with ambulatory surgery centers.
RESPONSIBILITIES
Manage block time with Ambulatory Surgery Centers to maximize operating room availability.
Schedule and coordinate surgical cases for five providers, ensuring accurate facility assignments, timing, and provider availability.
Align ultrasound technician schedules with ASC bookings and in-office procedures.
Maintain current provider credentials at each Ambulatory Surgery Center.
Ensure providers are properly credentialed and cleared to perform procedures at assigned facilities.
Submit and follow up on all required documentation and case-specific paperwork for surgery centers.
Confirm all patients one week prior to their scheduled procedures, review preparation instructions, and confirm logistics.
Coordinate pre-admission testing as required by the surgery center.
Identify and schedule future procedures to maintain continuity of care.
Maintain strong, professional relationships with ASC staff, in-office team members, ultrasound technicians, providers, and patients.
Facilitate effective collaboration between providers, nursing teams, and surgical centers.
Use critical thinking to resolve scheduling conflicts, staffing issues, and last-minute changes.
Implement creative solutions to maintain productivity while ensuring a positive patient experience.
QUALIFICATIONS
Experienced in surgical scheduling and medical coordination.
Proficient in EMR systems, insurance verification, and authorization workflows.
Knowledgeable in ASC credentialing processes.
Strong communication, organizational, and time management skills.
Detail-oriented, professional, and patient-focused.
PAY AND BENEFITS In accordance with the New Jersey Pay Transparency Act, this role falls within Pay Grade 5 of the 2025 OPM Salary Table for the NY, NJ, CT, and PA region plus bonus potential. Compensation is commensurate with experience and education.
PHYSICAL DEMANDS AND WORK ENVIRONMENT This position is primarily performed in an office environment within a medical practice setting. The coordinator regularly uses a computer, telephone, and other standard office equipment while sitting for extended periods of time. The role requires the ability to communicate clearly in person and over the phone, review documents with accuracy, and manage multiple tasks simultaneously. Occasional standing, walking, and movement between office areas and clinical spaces is required. The work environment is fast paced and may involve handling urgent scheduling needs, requiring focus, flexibility, and the ability to remain calm under pressure.
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SUMMARY The Surgical Scheduling Coordinator plays a critical role in ensuring the seamless coordination of all surgical scheduling activities. Through strong organization, attention to detail, and proactive communication, this position manages provider caseloads, optimizes surgical block time, and oversees every step of surgical planning from credentialing to coordination with ambulatory surgery centers.
RESPONSIBILITIES
Manage block time with Ambulatory Surgery Centers to maximize operating room availability.
Schedule and coordinate surgical cases for five providers, ensuring accurate facility assignments, timing, and provider availability.
Align ultrasound technician schedules with ASC bookings and in-office procedures.
Maintain current provider credentials at each Ambulatory Surgery Center.
Ensure providers are properly credentialed and cleared to perform procedures at assigned facilities.
Submit and follow up on all required documentation and case-specific paperwork for surgery centers.
Confirm all patients one week prior to their scheduled procedures, review preparation instructions, and confirm logistics.
Coordinate pre-admission testing as required by the surgery center.
Identify and schedule future procedures to maintain continuity of care.
Maintain strong, professional relationships with ASC staff, in-office team members, ultrasound technicians, providers, and patients.
Facilitate effective collaboration between providers, nursing teams, and surgical centers.
Use critical thinking to resolve scheduling conflicts, staffing issues, and last-minute changes.
Implement creative solutions to maintain productivity while ensuring a positive patient experience.
QUALIFICATIONS
Experienced in surgical scheduling and medical coordination.
Proficient in EMR systems, insurance verification, and authorization workflows.
Knowledgeable in ASC credentialing processes.
Strong communication, organizational, and time management skills.
Detail-oriented, professional, and patient-focused.
PAY AND BENEFITS In accordance with the New Jersey Pay Transparency Act, this role falls within Pay Grade 5 of the 2025 OPM Salary Table for the NY, NJ, CT, and PA region plus bonus potential. Compensation is commensurate with experience and education.
PHYSICAL DEMANDS AND WORK ENVIRONMENT This position is primarily performed in an office environment within a medical practice setting. The coordinator regularly uses a computer, telephone, and other standard office equipment while sitting for extended periods of time. The role requires the ability to communicate clearly in person and over the phone, review documents with accuracy, and manage multiple tasks simultaneously. Occasional standing, walking, and movement between office areas and clinical spaces is required. The work environment is fast paced and may involve handling urgent scheduling needs, requiring focus, flexibility, and the ability to remain calm under pressure.
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