Hired by Matrix, Inc
Executive Assistant
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant.
Position Details Position Type: Contract Location: Onsite
Seniority Level: Entry level Employment Type: Contract Job Function: Administrative
Required Qualifications
Minimum of 5 years experience in an Executive Administrative Assistant role
High level of professionalism and business etiquette
Tact and good judgment in confidential situations and experience interacting with senior management
Ability to effectively communicate with a wide range of stakeholders, both written and verbally
Strong working knowledge of Microsoft Word and Outlook
Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
An interest in working in a fast-paced environment
Able to take independent initiative within areas of responsibility
Responsibilities
Support Risk COO executives in general office duties, calendar management and office workflow.
Provide direct support to management and administrative/team support to the overall department.
Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues.
Coordinate all related conference rooms including catering and audio/video conference set up.
Make domestic and international travel arrangements, including logistics as needed.
Prepare, submit, and monitor expense reports and vendor payments for team members.
Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team.
Get in Touch If you think you’d be a good match, submit your resume and reach out to Simran at (551) 277-4514 to learn more.
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Position Details Position Type: Contract Location: Onsite
Seniority Level: Entry level Employment Type: Contract Job Function: Administrative
Required Qualifications
Minimum of 5 years experience in an Executive Administrative Assistant role
High level of professionalism and business etiquette
Tact and good judgment in confidential situations and experience interacting with senior management
Ability to effectively communicate with a wide range of stakeholders, both written and verbally
Strong working knowledge of Microsoft Word and Outlook
Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
An interest in working in a fast-paced environment
Able to take independent initiative within areas of responsibility
Responsibilities
Support Risk COO executives in general office duties, calendar management and office workflow.
Provide direct support to management and administrative/team support to the overall department.
Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues.
Coordinate all related conference rooms including catering and audio/video conference set up.
Make domestic and international travel arrangements, including logistics as needed.
Prepare, submit, and monitor expense reports and vendor payments for team members.
Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team.
Get in Touch If you think you’d be a good match, submit your resume and reach out to Simran at (551) 277-4514 to learn more.
#HbM6349
#J-18808-Ljbffr