New York State
Administrative Specialist 1/Trainee 1/2 (NY HELPS)
New York State, Florida, New York, United States
Duties Description
The Administrative Specialist 1/Trainee 1/2 duties within the Business Innovation Bureau (BIB) in Long Island will include but are not limited to the following:
Provide assistance and staff services to the Director and supervisors as needed.
Conduct Plan To Procedure (PTP) standardization & coordination: coordinate with facilities or bureaus and Finance for PTP submission. Track all incoming requests and follow through to completion/fulfillment.
Assist in planning of the bureau’s budget and financial plans, including coordination of various program areas, summaries of needs, and recommendations. Maintains financial records for the bureau.
Coordinate monthly recurring fees such as connectivity/internet for facilities
Assist in the procurement of standard networking supplies (racks, cables, associated with Connectivity projects.
Assist with management, tracking, and analysis of various lists for new and ongoing initiatives
Order office supplies and schedule maintenance and repair of office equipment and complete the purchase order/procurement logs.
Monitor the progress of requisitions to purchase orders and coordinate any additional paperwork needed to process in a timely manner.
Serve as a Travel Proxy. Make travel arrangements, prepare travel vouchers, supporting documentation, coordinate PCard/Travel Reconciliation purchases and submit travel reports
Assist supervisors during the hiring process, prepare correspondence on job descriptions/request to fill justifications, coordinate and schedule interviews, draft responses, and track applications; and assist with onboarding new employees.
Serve as Intranet and SharePoint focal by updating outdated info and contact information, restructuring content presentation, reworking processes, and uploading new standard forms and processes.
Create correspondence, documents, and records; review outgoing correspondence for clarity, content, and proper grammar.
Schedule meetings.
Assist in coordination of outreach to facilities
Some positions may require additional credentials or a background check to verify your identity.
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Provide assistance and staff services to the Director and supervisors as needed.
Conduct Plan To Procedure (PTP) standardization & coordination: coordinate with facilities or bureaus and Finance for PTP submission. Track all incoming requests and follow through to completion/fulfillment.
Assist in planning of the bureau’s budget and financial plans, including coordination of various program areas, summaries of needs, and recommendations. Maintains financial records for the bureau.
Coordinate monthly recurring fees such as connectivity/internet for facilities
Assist in the procurement of standard networking supplies (racks, cables, associated with Connectivity projects.
Assist with management, tracking, and analysis of various lists for new and ongoing initiatives
Order office supplies and schedule maintenance and repair of office equipment and complete the purchase order/procurement logs.
Monitor the progress of requisitions to purchase orders and coordinate any additional paperwork needed to process in a timely manner.
Serve as a Travel Proxy. Make travel arrangements, prepare travel vouchers, supporting documentation, coordinate PCard/Travel Reconciliation purchases and submit travel reports
Assist supervisors during the hiring process, prepare correspondence on job descriptions/request to fill justifications, coordinate and schedule interviews, draft responses, and track applications; and assist with onboarding new employees.
Serve as Intranet and SharePoint focal by updating outdated info and contact information, restructuring content presentation, reworking processes, and uploading new standard forms and processes.
Create correspondence, documents, and records; review outgoing correspondence for clarity, content, and proper grammar.
Schedule meetings.
Assist in coordination of outreach to facilities
Some positions may require additional credentials or a background check to verify your identity.
#J-18808-Ljbffr