Gul Luxury
Operations Coordinator / Title & Admin Lead - Luxury Automotive
1 day ago Be among the first 25 applicants
This range is provided by Gul Luxury. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $60,000.00/yr - $80,000.00/yr
Additional compensation types Annual Bonus, Commission, and Sign-on bonus
About Us Gul Luxury is a boutique exotic and luxury car dealership in North Scottsdale built on precision, service, and a high standard of presentation. We are moving into our new showroom this month and are expanding our team with key people who want to grow with a fast scaling brand.
Role Overview We are looking for an Operations Coordinator who takes pride in clean execution and reliable systems. This role is the backbone of the dealership. You will handle titles and registrations, vendor coordination, accounting support, logistics, inventory accuracy, and day to day operational flow. You will work directly with the owner and our executive assistant while owning everything that keeps the dealership running smoothly behind the scenes.
Responsibility: Title and Registration
Prepare title and registration documents for all retail and wholesale transactions
Process lien releases and payoff packets
Coordinate with MVD, lenders, and banks
Track all paperwork from deal close to final completion
Responsibility: Dealership Operations
Manage inventory entry, updates, and accuracy
Schedule detailing, photography, inspections, and transport
Coordinate with vendors and service partners
Track recon budgets and timelines
Maintain a clean workflow for cars coming in and out
Support deliveries and client handovers when needed
Responsibility: Administrative and Accounting Support
Organize receipts, expenses, and monthly reports
Assist with basic bookkeeping tasks and reconciliations
Maintain digital files and operational documents
Support CRM accuracy and lead flow organization
Responsibility: General Coordination
Handle scheduling, ordering supplies, and showroom readiness
Work closely with the executive assistant to keep operations tight
Cover small tasks that keep the business moving without friction
What We Are Looking For
Experience in automotive administration, dealership operations, or title work preferred
Strong attention to detail
Comfortable with paperwork, deadlines, and structured processes
Tech savvy with CRM, Google Workspace, and basic accounting tools
Professional presence and strong communication skills
Someone who thrives in a fast paced environment where every detail matters
Compensation
Salary range: $60,000 to $80,000 depending on experience
Performance based bonuses available
Strong growth potential as the dealership expands
On site at our new North Scottsdale showroom
Monday through Friday with occasional weekend flexibility during events or deliveries
Growth Path As Gul Luxury expands, this role can grow into Operations Manager or Dealership Administrator for the right candidate.
Why Gul Luxury You join early, you grow with the brand, and your work directly impacts a dealership that is building a luxury presence in Scottsdale. This is a long term opportunity for someone who wants ownership over their role and pride in what they do.
Job Type: Full-time
401(k)
Employee assistance program
Health insurance
Paid time off
Vision insurance
Seniority level
Entry level
Employment type
Full-time
Industries
Retail Motor Vehicles
Referrals increase your chances of interviewing at Gul Luxury by 2x
Get notified about new Operations Coordinator jobs in
Scottsdale, AZ .
#J-18808-Ljbffr
This range is provided by Gul Luxury. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $60,000.00/yr - $80,000.00/yr
Additional compensation types Annual Bonus, Commission, and Sign-on bonus
About Us Gul Luxury is a boutique exotic and luxury car dealership in North Scottsdale built on precision, service, and a high standard of presentation. We are moving into our new showroom this month and are expanding our team with key people who want to grow with a fast scaling brand.
Role Overview We are looking for an Operations Coordinator who takes pride in clean execution and reliable systems. This role is the backbone of the dealership. You will handle titles and registrations, vendor coordination, accounting support, logistics, inventory accuracy, and day to day operational flow. You will work directly with the owner and our executive assistant while owning everything that keeps the dealership running smoothly behind the scenes.
Responsibility: Title and Registration
Prepare title and registration documents for all retail and wholesale transactions
Process lien releases and payoff packets
Coordinate with MVD, lenders, and banks
Track all paperwork from deal close to final completion
Responsibility: Dealership Operations
Manage inventory entry, updates, and accuracy
Schedule detailing, photography, inspections, and transport
Coordinate with vendors and service partners
Track recon budgets and timelines
Maintain a clean workflow for cars coming in and out
Support deliveries and client handovers when needed
Responsibility: Administrative and Accounting Support
Organize receipts, expenses, and monthly reports
Assist with basic bookkeeping tasks and reconciliations
Maintain digital files and operational documents
Support CRM accuracy and lead flow organization
Responsibility: General Coordination
Handle scheduling, ordering supplies, and showroom readiness
Work closely with the executive assistant to keep operations tight
Cover small tasks that keep the business moving without friction
What We Are Looking For
Experience in automotive administration, dealership operations, or title work preferred
Strong attention to detail
Comfortable with paperwork, deadlines, and structured processes
Tech savvy with CRM, Google Workspace, and basic accounting tools
Professional presence and strong communication skills
Someone who thrives in a fast paced environment where every detail matters
Compensation
Salary range: $60,000 to $80,000 depending on experience
Performance based bonuses available
Strong growth potential as the dealership expands
On site at our new North Scottsdale showroom
Monday through Friday with occasional weekend flexibility during events or deliveries
Growth Path As Gul Luxury expands, this role can grow into Operations Manager or Dealership Administrator for the right candidate.
Why Gul Luxury You join early, you grow with the brand, and your work directly impacts a dealership that is building a luxury presence in Scottsdale. This is a long term opportunity for someone who wants ownership over their role and pride in what they do.
Job Type: Full-time
401(k)
Employee assistance program
Health insurance
Paid time off
Vision insurance
Seniority level
Entry level
Employment type
Full-time
Industries
Retail Motor Vehicles
Referrals increase your chances of interviewing at Gul Luxury by 2x
Get notified about new Operations Coordinator jobs in
Scottsdale, AZ .
#J-18808-Ljbffr