Administrative Assistant Job at Avanciers Inc. in Cleveland

Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH.

Role: Administrative Assistant

Work Location: Cleveland, OH 44122 (Onsite)

Overview:

The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.

Key Responsibilities:

• Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.

• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.

• Provide logistical and administrative support for onsite committees and employee engagement teams.

• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.

• Assist with creating, preparing, and maintaining documents and resources to support team operations.

• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.

• Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.

• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.

• Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.

• Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.

• Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.

• Provide backup coverage and assistance at the front desk as needed

• Other administrative tasks and duties as assigned

Qualifications:

• 2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.

• High School Diploma required

• Associate degree or equivalent preferred

Skills and knowledge:

• Effective written and verbal communication skills

• Detail oriented with excellent organizational skills

• Excellent interpersonal skills and have a “Customer Focus” attitude

• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams