Executive Administrative Assistant Job at Piper Maddox in Westborough

Executive Admin Assistant

100% onsite

12mth initial contract, goal to convert end of 2026

We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives.

Key Responsibilities:

• Managing the travel coordination and expenses for the CEO.
• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
• Prepare and edit correspondence, reports, and presentations.
• Assist in organizing and coordinating events, meetings, and conferences.
• Conduct research and compile data to support decision-making processes.
• Manage and prioritize incoming communications, including emails and phone calls.
• Maintain and organize files, records, and documentation.

Qualifications:

• Bachelor's degree in business administration, Communications, or a related field preferred.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.