Executive Administrative Assistant Job at PrimeSource Building Products in Irvin

Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Location: 1321 Greenway Drive, Irving, Texas 75038

Department: Executive Support / Administration

Employment Type: Full-Time, In-Office

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership — specifically reporting to the EVP of Sales and the Chief Marketing Officer — and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Executive Support

• Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support
• Prepare reports, presentations, agendas, and meeting materials
• Handle confidential information with discretion and professionalism
• Prepare and submit expense reports and manage reimbursements

Administrative & Operational Support

• Coordinate documentation, approvals, and internal workflows across departments
• Manage electronic signatures, document routing, and record organization
• Maintain organized digital and physical filing systems
• Assist with internal reporting, tracking, and process documentation
• Manage travel bookings and itineraries using Concur

Cross-Functional Coordination

• Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups
• Serve as a point of contact between executives and internal/external stakeholders
• Assist teams with administrative needs related to projects, initiatives, and operational priorities

Office & Communication Management

• Answer and route incoming calls and inquiries appropriately
• Coordinate logistics for internal and external meetings or events
• Assist with onboarding coordination and internal communications as needed
• Remain mobile and available to run occasional business-related errands as needed

Qualifications

• Minimum of 10 years in an executive administrative, office management, or multi-functional support role
• Proven ability to support senior leaders with professionalism and efficiency
• Exceptional organizational, time-management, and problem-solving skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus
• Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks

Salary and Benefits

Compensation: $36-$39 per hour

When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more.

Blueprint / Organizational Competencies

All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” — to build our tomorrow, today.

Key competencies include:

• Care — Leads with care; genuinely invested in the success and well-being of others
• Winning Together — Builds collaborative and positive relationships to win in the marketplace
• Working Hard — Shows consistent commitment, reliability, and accountability
• Working Smart — Uses time and resources wisely, always seeking better ways to work
• Working Fast — Adapts quickly, embraces change, and moves efficiently to deliver results

Working Conditions

• This is a full-time, in-office position based in Irving, TX
• May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs
• Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs
• May require occasional local travel or offsite errands

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions.

EEO / Disability Accommodation Statement

PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status.

PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.