LHH Recruitment Solutions
Office Specialist | Oakland, CA
LHH Recruitment Solutions, Oakland, California, United States, 94616
Clerical Support Assistant
Location: Fully onsite in Oakland, CA
Schedule: Monday-Friday with every other Friday off (unpaid)
Duration: Contract up to six (6) months
Pay: $28.00 per hour
Position Summary: This entry-level role provides general clerical and administrative support across various departments. Working under close supervision, the Clerical Support Assistant will assist with office tasks such as answering phones, maintaining records, and supporting departmental operations. This is a great opportunity for someone looking to gain experience in a public agency or administrative office environment.
Essential Functions: Duties may vary by department, but general responsibilities include: Answering and directing phone calls, emails, and voicemails
Greeting visitors, responding to general inquiries, and providing program information
Assisting with forms and documentation, and making appropriate referrals
Maintaining and organizing paper and electronic filing systems
Preparing and typing correspondence, memos, and reports
Entering, updating, and retrieving data from spreadsheets or databases
Operating standard office equipment (computer, copier, scanner, fax, etc.)
Sorting, routing, and processing mail
Assembling information packets and restocking public materials
Scheduling appointments and managing calendars
Coordinating meetings, including room reservations and materials preparation
Supporting dispatching and administrative communication as needed
Marginal Functions:
May generate simple reports using established formats
Other related duties as assigned
Minimum Qualifications:
High school diploma or GED required
At least one (1) year of paid clerical experience
Equivalent combinations of education, training, and experience will be considered
Knowledge and Skills:
Knowledge of:
Standard office procedures and practices
Filing and basic record-keeping methods
Microsoft Word, Excel, and basic computer applications
Customer service techniques and professional communication
Proper grammar, punctuation, and formatting for business documents
Ability to:
Type at least 40 words per minute accurately
Perform general office tasks with attention to detail
Follow written and verbal instructions
Proofread documents for accuracy
Learn and follow departmental policies and government regulations
Use office technology and adapt to new systems
Communicate clearly and professionally
Prioritize tasks and work efficiently despite interruptions
Maintain confidentiality and demonstrate good judgment
Interact respectfully with diverse individuals and coworkers
Pay Details:
$26.00 to $28.00 per hour
Search managed by:
Brandie Bowen
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance
Position Summary: This entry-level role provides general clerical and administrative support across various departments. Working under close supervision, the Clerical Support Assistant will assist with office tasks such as answering phones, maintaining records, and supporting departmental operations. This is a great opportunity for someone looking to gain experience in a public agency or administrative office environment.
Essential Functions: Duties may vary by department, but general responsibilities include: Answering and directing phone calls, emails, and voicemails
Greeting visitors, responding to general inquiries, and providing program information
Assisting with forms and documentation, and making appropriate referrals
Maintaining and organizing paper and electronic filing systems
Preparing and typing correspondence, memos, and reports
Entering, updating, and retrieving data from spreadsheets or databases
Operating standard office equipment (computer, copier, scanner, fax, etc.)
Sorting, routing, and processing mail
Assembling information packets and restocking public materials
Scheduling appointments and managing calendars
Coordinating meetings, including room reservations and materials preparation
Supporting dispatching and administrative communication as needed
Marginal Functions:
May generate simple reports using established formats
Other related duties as assigned
Minimum Qualifications:
High school diploma or GED required
At least one (1) year of paid clerical experience
Equivalent combinations of education, training, and experience will be considered
Knowledge and Skills:
Knowledge of:
Standard office procedures and practices
Filing and basic record-keeping methods
Microsoft Word, Excel, and basic computer applications
Customer service techniques and professional communication
Proper grammar, punctuation, and formatting for business documents
Ability to:
Type at least 40 words per minute accurately
Perform general office tasks with attention to detail
Follow written and verbal instructions
Proofread documents for accuracy
Learn and follow departmental policies and government regulations
Use office technology and adapt to new systems
Communicate clearly and professionally
Prioritize tasks and work efficiently despite interruptions
Maintain confidentiality and demonstrate good judgment
Interact respectfully with diverse individuals and coworkers
Pay Details:
$26.00 to $28.00 per hour
Search managed by:
Brandie Bowen
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance