Yetter Coleman LLP
ROLE
The Senior HR Operations Manager will serve as the HR lead for the Firm, the core of the Talent/HR Department, and will report to the Director of Talent Management & Training. This position will manage all HR operations & processes.
SCHEDULE Hybrid: Remote on Monday & Friday/In-office Tuesday, Wednesday, and Thursday. Houston, TX 77002
REQUIRED EXPERIENCE 5 – 7+ years of experience in HR operations, preferably in a mid-size/large law firm or a comparable professional services business. Proficiency in HRIS/HCM systems, SQL, and cloud-based HR software is required.
EDUCATION A bachelor’s degree in a relevant field is preferred but not required. A SPHR or SHRM certification is preferred but not required.
ROLES AND RESPONSIBILITIES
As key member of Talent/HR department, serve as a steward of Firm culture, promoting positive people engagement practices
Build, implement, and maintain electronic data interchange feeds to all carriers and review errors, if any
Oversee Paycom HRIS software and all backend rules, database, workflows, and user experience
Manage all HR projects as assigned or recommended
Create and submit all HR invoices for carriers and subscriptions
Serve as resource to employees with plan questions, including HSA/401k/Health
Work with Controller to process semi-monthly payrolls through Paycom
Build and run custom Paycom / HRIS reports
Maintain employee data in Paycom HRIS
Increase Firm’s knowledge and utilization of Paycom and explore alternatives if needed, to keep the Firm operating ahead of market/competitors
Serve as primary benefits POC with brokers and all employees
Generate and manage General Ledger reporting through Paycom to provide to Controller
Manage Firm’s staff talent management: draft and review job descriptions, staff offer letters, and placement agreements
Manage Firm’s staff onboarding workflow, including conducting and scheduling in-person onboarding for all new employees, serving as welcoming presence for new hires
Manage onboarding lifecycle through Paycom, John Hancock
Manage benefits orientations for all new hires and provide on-going guidance to employees
Manage COBRA process, including terminations and age-outs
Manage and oversee payroll wires to 401(k) and HSA recordkeeper
Create and set up HSA bank accounts for all new employees
Monthly audits of HSA, 401k, benefits, etc., for all employees to ensure payroll alignment
Create, review, modify, and update personnel policies on Firm intranet
Maintain up to date job descriptions in support of Firm’s talent acquisition needs
Administer Short-Term Disability and FMLA paperwork
Maintain and present trend and HR analytics data to COO for Firm management’s review.
Complete and submit Workers Comp claims through carrier
Assist accounting with reconciliation
Manage and process payroll lifecycle to ensure accurate payrolls
Create employee surveys for HR and OPS
Compile complex Excel reports with macros and formulae for audits and error review
General streamlining of HR Processes and data cleanup on Paycom and iManage
Manage and oversee completion of special projects for all departments
ANNUAL PROCESSES
Process Affordable Care Act for 1095-C distribution and 1094 to IRS
Oversee W-2 and W-2C Generation
Non-Discrimination Testing for 401k
Cash Balance Plan Funding, including meaningful benefits calculations, with direction from COO
Equity profit sharing funding
Process and calculate commissions for all associates and counsel attorneys
Complete Resource Planning worksheets/Compensation management for all staff working with each department lead
Write and define HR Strategy for the following year
Review and recommend budget for HR Department
Review and recommend budget for potential staff hires
Review benefit offerings and negotiate benefit rates each year with Firm’s brokers
Compile benefits census report for brokers for benefits renewal “go to market”
PCORI Reporting Form 720
Process Form 5500 for Health Benefits, including Schedule A collecting
Process Form 5500 for Cash Balance Plan with Firm actuaries
Process Form 5500 for both 401(k) plans with Firm actuaries
Work with Firm auditors to complete 2x 401(k) audits each year
Oversee EEO1-C Reporting
Manage Staff Performance Evaluations Module on Lattice
Census for Dept. of Commerce
National ALA Comp + Benefits Survey
State ALA Comp + Benefits Survey
Annual Profit-Sharing Payroll Calculation
SKILLS AND KNOWLEDGE
Must espouse a growth-mindset with a bias towards continuous improvement and iteration
Organized and detailed-oriented
Strong written and verbal communication skills
Must be able to interact effectively with employees and vendors
Must be a self-starter who can work in a fast-paced environment, remain flexible, set priorities, work independently, and complete multiple projects within established competing deadlines, while adhering to various standards relative to confidentiality of information
Must be a solid team player with interpersonal competencies, who can work collaboratively, and effectively influence and negotiate with all levels of staff and management in the Talent/HR, Legal Operations, and Finance/Accounting departments
Intermediate to Advanced Excel skills
Comfortability with .xlsx, .csv, and .xml file formats
Using formulas for efficient workflow; IF Statements, VLOOKUP, SUM, INDEX, etc.
Creating and manipulating data/pivot tables across multiple sheets
Excel dashboards and macro building are a plus but not required
Ability to prioritize time and manage multiple tasks
HRIS systems experience required. Paycom experience is preferred, but not required.
DIRECT REPORTS AND RELATIONSHIPS This position reports directly to the Director of Talent Management & Training. This position has no direct reports.
PHYSICAL DEMANDS Ability to lift boxes up to 12 pounds.
COMPETENCIES
Strong presence
Manages complexity
Drives results
Optimizes work processes
Demonstrates self-awareness
Strong work ethic
Flexibility to adapt with Firm culture
SALARY / COMPENSATION Competitive wages commensurate with experience.
BENEFITS Benefit package includes: Medical, Dental, Vision, Short and Long-term disability, Life insurance, 401(k) match, building gym access, EAP, Paid Parking, and PTO.
About Us Yetter Coleman LLP is a single-office, single-mission trial and appellate boutique that focuses exclusively on high-stakes business and technology litigation for plaintiffs and defendants. We represent clients in venues across the country with a deep bench of experienced trial and appellate lawyers whose greatest strength is in courtroom presentation of evidence and argument to judges and juries.
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SCHEDULE Hybrid: Remote on Monday & Friday/In-office Tuesday, Wednesday, and Thursday. Houston, TX 77002
REQUIRED EXPERIENCE 5 – 7+ years of experience in HR operations, preferably in a mid-size/large law firm or a comparable professional services business. Proficiency in HRIS/HCM systems, SQL, and cloud-based HR software is required.
EDUCATION A bachelor’s degree in a relevant field is preferred but not required. A SPHR or SHRM certification is preferred but not required.
ROLES AND RESPONSIBILITIES
As key member of Talent/HR department, serve as a steward of Firm culture, promoting positive people engagement practices
Build, implement, and maintain electronic data interchange feeds to all carriers and review errors, if any
Oversee Paycom HRIS software and all backend rules, database, workflows, and user experience
Manage all HR projects as assigned or recommended
Create and submit all HR invoices for carriers and subscriptions
Serve as resource to employees with plan questions, including HSA/401k/Health
Work with Controller to process semi-monthly payrolls through Paycom
Build and run custom Paycom / HRIS reports
Maintain employee data in Paycom HRIS
Increase Firm’s knowledge and utilization of Paycom and explore alternatives if needed, to keep the Firm operating ahead of market/competitors
Serve as primary benefits POC with brokers and all employees
Generate and manage General Ledger reporting through Paycom to provide to Controller
Manage Firm’s staff talent management: draft and review job descriptions, staff offer letters, and placement agreements
Manage Firm’s staff onboarding workflow, including conducting and scheduling in-person onboarding for all new employees, serving as welcoming presence for new hires
Manage onboarding lifecycle through Paycom, John Hancock
Manage benefits orientations for all new hires and provide on-going guidance to employees
Manage COBRA process, including terminations and age-outs
Manage and oversee payroll wires to 401(k) and HSA recordkeeper
Create and set up HSA bank accounts for all new employees
Monthly audits of HSA, 401k, benefits, etc., for all employees to ensure payroll alignment
Create, review, modify, and update personnel policies on Firm intranet
Maintain up to date job descriptions in support of Firm’s talent acquisition needs
Administer Short-Term Disability and FMLA paperwork
Maintain and present trend and HR analytics data to COO for Firm management’s review.
Complete and submit Workers Comp claims through carrier
Assist accounting with reconciliation
Manage and process payroll lifecycle to ensure accurate payrolls
Create employee surveys for HR and OPS
Compile complex Excel reports with macros and formulae for audits and error review
General streamlining of HR Processes and data cleanup on Paycom and iManage
Manage and oversee completion of special projects for all departments
ANNUAL PROCESSES
Process Affordable Care Act for 1095-C distribution and 1094 to IRS
Oversee W-2 and W-2C Generation
Non-Discrimination Testing for 401k
Cash Balance Plan Funding, including meaningful benefits calculations, with direction from COO
Equity profit sharing funding
Process and calculate commissions for all associates and counsel attorneys
Complete Resource Planning worksheets/Compensation management for all staff working with each department lead
Write and define HR Strategy for the following year
Review and recommend budget for HR Department
Review and recommend budget for potential staff hires
Review benefit offerings and negotiate benefit rates each year with Firm’s brokers
Compile benefits census report for brokers for benefits renewal “go to market”
PCORI Reporting Form 720
Process Form 5500 for Health Benefits, including Schedule A collecting
Process Form 5500 for Cash Balance Plan with Firm actuaries
Process Form 5500 for both 401(k) plans with Firm actuaries
Work with Firm auditors to complete 2x 401(k) audits each year
Oversee EEO1-C Reporting
Manage Staff Performance Evaluations Module on Lattice
Census for Dept. of Commerce
National ALA Comp + Benefits Survey
State ALA Comp + Benefits Survey
Annual Profit-Sharing Payroll Calculation
SKILLS AND KNOWLEDGE
Must espouse a growth-mindset with a bias towards continuous improvement and iteration
Organized and detailed-oriented
Strong written and verbal communication skills
Must be able to interact effectively with employees and vendors
Must be a self-starter who can work in a fast-paced environment, remain flexible, set priorities, work independently, and complete multiple projects within established competing deadlines, while adhering to various standards relative to confidentiality of information
Must be a solid team player with interpersonal competencies, who can work collaboratively, and effectively influence and negotiate with all levels of staff and management in the Talent/HR, Legal Operations, and Finance/Accounting departments
Intermediate to Advanced Excel skills
Comfortability with .xlsx, .csv, and .xml file formats
Using formulas for efficient workflow; IF Statements, VLOOKUP, SUM, INDEX, etc.
Creating and manipulating data/pivot tables across multiple sheets
Excel dashboards and macro building are a plus but not required
Ability to prioritize time and manage multiple tasks
HRIS systems experience required. Paycom experience is preferred, but not required.
DIRECT REPORTS AND RELATIONSHIPS This position reports directly to the Director of Talent Management & Training. This position has no direct reports.
PHYSICAL DEMANDS Ability to lift boxes up to 12 pounds.
COMPETENCIES
Strong presence
Manages complexity
Drives results
Optimizes work processes
Demonstrates self-awareness
Strong work ethic
Flexibility to adapt with Firm culture
SALARY / COMPENSATION Competitive wages commensurate with experience.
BENEFITS Benefit package includes: Medical, Dental, Vision, Short and Long-term disability, Life insurance, 401(k) match, building gym access, EAP, Paid Parking, and PTO.
About Us Yetter Coleman LLP is a single-office, single-mission trial and appellate boutique that focuses exclusively on high-stakes business and technology litigation for plaintiffs and defendants. We represent clients in venues across the country with a deep bench of experienced trial and appellate lawyers whose greatest strength is in courtroom presentation of evidence and argument to judges and juries.
#J-18808-Ljbffr