Administrative Assistant Job at Addison Group in Lake Forest

Administrative Assistant Maintenance Department

The Administrative Assistant will support the Maintenance Department by serving as a central point of contact for resident requests, coordinating work orders, and maintaining accurate documentation. This is a contract opportunity with potential for longer-term consideration based on performance.

Key responsibilities include:

• Receive and manage maintenance requests via phone, email, and radio
• Create, update, and track work orders in internal systems
• Communicate with maintenance and housekeeping teams to dispatch requests
• Maintain organized records for work orders, invoices, and billing reports
• Submit completed documentation to corporate teams
• Provide general administrative and data entry support

Qualifications include:

• 2+ years of administrative and/or customer service experience
• High school diploma or equivalent
• Proficiency in Microsoft Office, especially Excel
• Strong communication skills and customer-focused approach
• Organized, detail-oriented, and comfortable in a fast-paced environment

Perks include:

• Supportive team environment
• Hands-on training provided
• Meaningful work supporting residents
• Strong foot-in-the-door opportunity with Addison Group and our client