Administrative Assistant Job at Portland Staffing in Portland

Administrative Assistant

We are looking for a dedicated administrative assistant to support our client in Portland, Oregon. This long-term contract position is ideal for individuals who are highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. The role requires strong communication skills and the ability to maintain efficient office operations.

Responsibilities:

• Answer and manage incoming and outgoing calls with professionalism and courtesy.
• Perform accurate data entry to ensure records are consistently maintained and easily accessible.
• Act as the first point of contact by providing receptionist support and addressing inquiries effectively.
• Draft and prepare a variety of documents, including correspondence and reports, with attention to detail.
• Organize and maintain both physical and digital filing systems for streamlined access and retrieval.
• Support general office operations by completing administrative tasks and ensuring smooth workflows.
• Schedule and coordinate meetings to assist with effective team collaboration.
• Undertake additional administrative duties as required to contribute to overall office efficiency.

Requirements:

• Proven experience in administrative assistance or similar roles.
• Strong ability to answer and manage inbound calls professionally.
• Proficiency in data entry and maintaining organized records.
• Skilled in receptionist duties, including handling inquiries and directing calls.
• Familiarity with managing both paper and digital filing systems.
• Competence in drafting documents and correspondence.
• Excellent organizational and multitasking abilities.
• Effective communication skills, both written and verbal.

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