Administrative Assistant Job at Massachusetts Staffing in Framingham

Mid-Level Administrative Assistant

Location: Framingham, Massachusetts

Job Type: Contract

Compensation Range: $32 - 35 per hour

We are looking for a highly organized and tactful Mid-Level Administrative Assistant to provide critical support to the leaders of our Product Development team. In this role, you will act as a central pillar for the department, utilizing your broad knowledge of company policies and procedures to ensure smooth day-to-day operations.

Working at the intersection of leadership and execution, you will be a key collaborator for both internal and external stakeholders. Since many of our partners work remotely, you will serve as a vital communication link, navigating complex issues with the diplomacy and professional discretion necessary to maintain high-level relationships.

Responsibilities

Schedules and maintains multiple calendars of appointments and meetings.

Coordinated travel itineraries and process expenses.

Responds to questions and requests and researches information.

Talks to a variety of customers on issues which are complex or of a confidential nature.

Involves appropriate associates from other departments or divisions to resolve issues.

Analyses operating practices and builds/revises systems and procedures as vital.

Prioritizes and maintains files, record keeping systems, and office layout.

Coordinates meetings (Catering, Booking Rooms, Follow up, etc.)

Timekeeping Back-up Support to other Admins.

Supports all meetings and sessions held in the home office.

Order department supplies and supports in organizing new hire equipment.

Support training and conferences with prep and logistics needs.

Qualifications

5-8 years experience as an Administrative Assistant with similar responsibilities.

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.

Outstanding communication and interpersonal skills with proven organizational and administrative.

Must thrive in a very busy atmosphere.

Ability to service a large group of people (VP/AVPs) including large functional teams.

Proven success of balancing many things at one time and ability to shift gears and prioritize.

Change management skills and flexibility.

Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses is highly important.

Strong ability to collaborate with and cover other Administrative Assistants.

Great at being resourceful and leveraging relationships to problem solve.

Ability to appropriately work with data/information that is confidential in nature.

Preferred Skills: Large corporate environment work experience highly preferred.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.