Administrative Assistant Job at Massachusetts Staffing in Hingham

Administrative Assistant

We are looking for an administrative assistant to join our team in Hingham, Massachusetts. This long-term contract position offers an excellent opportunity for a detail-oriented and organized individual to provide essential support during a busy and dynamic period. If you thrive in a fast-paced environment and enjoy managing multiple tasks with precision, we encourage you to apply.

Responsibilities:

• Coordinate and schedule client meetings while maintaining updated calendars.
• Perform accurate data entry into systems, including QuickBooks.
• Handle errands such as delivering documents to the post office and completing bank deposits.
• Respond to inbound calls and ensure prompt communication with clients.
• Assist with general administrative tasks, ensuring smooth daily operations.
• Provide receptionist duties, greeting visitors and directing inquiries.
• Organize and manage files to ensure accessibility and accuracy.
• Support the team with any additional tasks as required.

Requirements:

• Proficiency in Microsoft Office Suite, including Word and Excel.
• Familiarity with QuickBooks or similar accounting software.
• Strong organizational and multitasking abilities.
• Attention to detail and a commitment to accuracy in all tasks.
• Previous experience in an administrative role or similar position.
• Ability to work effectively in a fast-paced and deadline-driven environment.
• Preferred: Experience in a detail-oriented services firm or knowledge of tax-related processes.