Trapananda Seafarms is hiring: Administrative Assistant in Miami Beach

Pay: From $45,000.00 per year

Job description:

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our office and provide general support across all departments, including Sales, Accounting, and Customer Service. This role is key to ensuring efficient administrative processes, accurate financial support, and smooth internal communication.

The ideal candidate is detail-oriented, bilingual (English/Spanish), comfortable working with multiple priorities, and eager to learn in a dynamic environment.

Key Responsibilities:

• Administrative and Office Management: Provide administrative support to managers and staff, manage office supplies, and services, maintain filing systems, and oversee procurement.
• Communication Management: Handle phone calls, emails, and correspondence with professionalism. Draft, proofread, and distribute communications as required. Assist in maintaining and updating company policies and procedures to ensure consistent communication.
• Scheduling and Coordination: Organize and schedule appointments, meetings, and travel arrangements.
• Documentation and Reporting: Prepare and manage reports, handle various forms of documentation with precision.
• HR Support and Event Coordination: Assist with onboarding, training, and other human resources-related tasks. Plan and coordinate company events, and activities such as birthdays, anniversaries, and holiday celebrations, ensuring they are executed smoothly and reflect company culture.

• Accounting Support:

Provide administrative support to the Accounting department, including accurate data entry, invoicing, accounts receivable activities, among others.

Required Qualifications:

• Education: High School Diploma required. Additional qualifications in office management or related fields are advantageous.
• Experience: Minimum of 1 year of experience in an administrative support role.
• Language Proficiency: Fluency in both English and Spanish is mandatory, with excellent verbal and written communication skills.
• Proactive Approach: A self-motivated individual who anticipates needs and addresses issues promptly.
• Technical Skills: Proficiency in MS Office Suite (Excel, Teams, Outlook) and other relevant office tools.
• Organizational Skills: Proactive, and the ability to manage multiple tasks efficiently, with meticulous attention to detail and strong problem-solving capabilities.

Thank you for considering this opportunity, we look forward to your application.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Language:

• Spanish (Required)
• English (Required)

Work Location: In person