Executive Assistant/Personal Assistant Job at OK Tomorrow in Portland

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Company: OK Tomorrow http://oktomorrow.xyz

Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)

Position Type: Part-time, 20-40 hours per week

Compensation: $30,000 - $60,000 annually

Executive Assistant/Personal Assistant

Company: OK Tomorrow http://oktomorrow.xyz

Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)

Position Type: Part-time, 20-40 hours per week

Compensation: $30,000 - $60,000 annually

About Us

We are a creative technology firm specializing in creative brand marketing and innovative technology solutions. Our company leverages AI to build custom solutions for clients and offers comprehensive AI training services. Our Founder is a sought-after creative technologist who delivers live speaking engagements, virtual workshops, and in-person presentations.

Position Overview

We are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our Founder, who leads a dynamic creative technology company while managing a young family in Portland. This role combines traditional executive assistant responsibilities with personal and household management tasks, requiring someone who can seamlessly navigate both professional and personal priorities with exceptional attention to detail.

Key ResponsibilitiesExecutive Support

• Manage complex calendar scheduling and coordination
• Client relationship management
• Outbound communication, email management, and correspondence
• Coordinate travel planning and logistics for business trips and speaking engagements
• Provide meeting coordination and follow-up support
• Forward planning, and management of priority task tracking

Personal & Household Management

• Aid in the Founders balance between high intensity work and personal/family goals
• Coordinate home-related appointments with service providers
• Manage family scheduling and calendar coordination
• Handle personal errands including occasional shopping and item pickup
• Schedule and coordination personal and family appointments
• Collaborate directly with the Founder and their partner on family needs

Administrative Tasks

• Maintain organized filing systems and documentation
• Handle confidential information with discretion
• Support project coordination as needed
• Assist with workshop and speaking engagement logistics

QualificationsRequired Experience & Skills

• 10+ years of experience as a personal assistant, executive assistant, or house manager
• Experience working in a services firm with exposure to high-value client relationships (e.g. a marketing or advertising agency, financial services, legal services, etc).
• Very strong communication and interpersonal skills (you must love people)
• Proven track record of success coordinating complex tasks with high attention to detail
• Experience managing both professional and personal responsibilities
• Comfortable handling confidential and sensitive information

Technical Requirements

• Proficiency with Apple ecosystem (iPhone, MacBook)
• Experience with Google Workspace (Gmail, Google Calendar, Google Drive)
• Familiarity with Notion (preferred but not required)
• General comfort with technology and learning new platforms

Transportation & Logistics

• Valid driver's license and reliable personal vehicle for running errands, OR
• Confident and timely use of public transportation in Portland area

Work Arrangement

• Hours: 20-40 hours per week, flexible scheduling
• Schedule: Monday-Friday, mostly standard office hours.
• Location: Flexible remote/hybrid arrangement with preference for at least 1-2 hours in-office weekly at the companys NE Portland office.
• Travel: Minimal, primarily local errands and appointments

What We Offer

• Competitive compensation
• Flexibility to work around your life commitments (we generally dont have a meeting-centric culture)
• Understanding of working parents, juggling school commitments, and work-life balance
• You will be at the cutting-edge of AI technology and creative marketing
• Dynamic work environment supporting both business innovation and family life

Ideal Candidate

You are a seasoned professional who thrives in a dynamic environment where no two days are the same. You have experience supporting busy executives and families, understand the importance of discretion, and can anticipate needs before they're expressed. You're tech-savvy, highly organized, and comfortable wearing multiple hats throughout the day.

How to Apply

Please submit your resume along with a brief cover letter highlighting your relevant experience in executive/personal assistant roles and your familiarity with the required technology platforms. Include examples of how you've successfully managed both professional and personal responsibilities for previous employers.

Email applications in PDF format to info@oktomorrow.xyz

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Professional Training and Coaching

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