Office Assistant Job at Maryland Staffing in Columbia

Jr. Office Assistant

We have an outstanding career opportunity for a Jr. Office Assistant to join a leading company located in the Columbia, MD surrounding area. Need to work onsite in Columbia, MD. Need to have only two years of clerical experience.

Job Responsibilities:

• Provides general clerical, stocking, and administrative assistance to daily office operations.
• Front Desk- Provide back-up support to the receptionist on front desk responsibilities including answering phone calls, greeting visitors, UPS/courier shipments and deliveries, and corporate passes.
• Office Environment - Develop and process all kitchen supply orders and verify accuracy of orders.
• Stock all conference rooms and kitchen areas with supplies; maintain the cleanliness and appearance of same.
• Maintain refrigerators and freezers to keep them clean.
• Office Supplies - Place and process orders for all copier paper.
• Assist routinely with stocking production rooms.
• Print and replace updated phone list in conference rooms.
• Assist Associate Office Manager with escorting TrueShred for monthly pickup and distributing office supplies and front desk supplies.
• Billing/Invoices - Analyze, review, code, and process invoices for payment for paper, water, and kitchen supplies.
• Provide back-up support to Associate Office Manager on all other invoices in Voyager.
• Record Retention - Assist the administrative staff with their record retention needs.
• Provide back-up support to Associate Office Manager on all Iron Mountain/record retention needs.
• Clerical Assistance - Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
• Maximo (work order system) - Provide back-up support to Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
• U.S. Mail - Sort incoming mail daily and take outgoing mail to pickup area in lobby each morning.

Basic Hiring Criteria:

• High School Diploma or equivalent.
• Minimum of two years general clerical/administrative experience.

Desired Qualifications:

• Excellent communication skills oral and written.
• Organized and detail-oriented.
• Ability to be flexible and multi-task.
• Proficient in MS Office; Ability to adapt to new or changing software programs.

Salary: 48K

Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter. Military connected talent encouraged to apply. VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled