Office Assistant Job at Minnesota Staffing in Minneapolis

Office Assistant

We are looking for an organized and detail-oriented office assistant to join our team in Columbia Heights, Minnesota. In this long-term contract role, you will play a key part in maintaining smooth office operations by performing a variety of administrative and clerical tasks. The ideal candidate will have strong multitasking abilities and excellent communication skills.

Responsibilities:

• Greet and assist visitors, ensuring a welcoming and attentive environment.
• Answer and manage incoming calls, directing inquiries to the appropriate personnel.
• Organize and scan documents to maintain accurate and accessible digital records.
• Perform general clerical tasks such as filing, data entry, and scheduling.
• Support daily office operations by managing supplies and coordinating with vendors.
• Collaborate with team members to ensure efficient workflow and task completion.
• Handle correspondence and distribute mail as needed.
• Maintain confidentiality and accuracy in handling sensitive information.
• Assist in creating reports and presentations as required.
• Provide bilingual support in Spanish for communication and documentation when necessary.

Requirements:

• At least 1 year of experience in an administrative or office support role.
• Proficiency in receptionist duties, including answering inbound calls and managing a front desk.
• Strong organizational skills and attention to detail.
• Ability to handle document scanning and digital filing systems.
• Basic knowledge of office equipment and software.
• Excellent verbal and written communication skills.
• Bilingual proficiency in Spanish is preferred.
• Ability to work independently and as part of a team.