Office Administrative Assistant Job at Philadelphia Staffing in Philadelphia

Office Administrative Assistant

We are looking for a detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. In this role, you will provide essential clerical and administrative support to ensure smooth operations within our university's program department. This is a long-term contract office administrative assistant position, ideal for a proactive individual who excels in managing tasks, maintaining records, and delivering exceptional customer service.

What you get to do every single day:

• Answer and direct incoming calls professionally, responding to inquiries or taking accurate messages as needed.
• Deliver excellent customer service by providing program information to interested participants and small businesses.
• Organize and prepare materials for training workshops, including updating handouts and assembling participant folders.
• Collect and analyze program data, generating detailed reports using Microsoft Excel.
• Draft, proofread, and edit various documents such as memos, letters, and forms.
• Provide clerical and administrative support to program staff, assisting with office tasks and special projects.
• Monitor and manage departmental inventories using standardized spreadsheets.
• Schedule classrooms and conference rooms for workshops and related events.
• Record and maintain accurate attendance records and program documentation.

Requirements:

Other requirements for the Office Administrative Assistant position include and are not limited to:

• High school diploma or equivalent education.
• Minimum of two years of experience in an administrative support role.
• Proficiency in Microsoft Word and Excel.
• Familiarity with other Microsoft Office Suite applications, including Outlook.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Ability to provide outstanding customer service with a strong focus on detail.
• Attention to detail and a commitment to accuracy in all tasks.

Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013360435 TalentMatch