Weber State University
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University’s Policy and Procedure Manual 3‑32).
Position Information Position Title:
DOCE Administrative Specialist II
Requisition Number:
S02257P
Position Category:
Staff
Campus Location:
Weber State University – Ogden, UT
Hours per week:
40
Months per year:
12
Remote Work:
One remote work day per week. Work hours are between 7:30 and 5:00.
Pay Grade:
N24
FLSA:
Non‑Exempt
Job Summary/Basic Function This is an administrative support position for the Division of Online and Continuing Education at Weber State University. Under the direction of the program manager/supervisor, this position provides operational and clerical support to educational programs and supervises part‑time hourly/student positions. Responsibilities include accepting payments, reconciling credit‑card transactions, submitting financial requests, performing course setup and payroll functions for academic and/or community classes, providing direct operational support at an off‑campus educational center, scheduling employee coverage, assisting instructors for credit and non‑credit classes, supporting events, front‑desk enrollment, and daily cash reconciliation.
Required Qualifications
High school diploma or equivalent
Two years full‑time experience in any of the following: clerical, administrative, operational support, financial support, customer service, or office management. Applicable certification or higher education can be used in place of experience
Preferred Qualifications
Proficiency with Microsoft Office Word and Excel, Google Gmail and Calendar or equivalent programs
Experience with data entry and reporting systems such as Banner or Argos
Comfortable learning new software programs independently and on‑the‑job; stays current with updates
Some college education
Experience in higher education involving course planning or setup, enrollment, or student and faculty support
Good people skills and successful supervising experience
Positive attitude and strong teamwork skills
Experience scheduling for events or appointments; logistical support for events
Benefits Summary WSU offers a generous benefits package that includes medical, dental, long‑term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Notes to Applicant If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may increase depending on candidate qualifications. The position comes with a generous
benefits package .
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and contain the average number of hours worked per week and the dates of employment (e.g., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin January 22, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Background Check? Yes
Physical Activity of this position Extending hand(s) and arm(s) in any direction; operating, activating, using, preparing, inspecting, placing, detecting, or positioning; grasping; applying pressure to an object with the fingers and palm; feeling—perceiving attributes of objects such as size, shape, temperature, or texture by touching with skin, particularly the fingertips; expressing or exchanging ideas—conveying detailed or important instructions to other workers accurately or quickly; receiving detailed information with or without assistance.
Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual acuity requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position: none. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity? jobs.weber.edu
KSL
Chronicle of Higher Education
Higher Ed Jobs
Agency Referral
Personal Referral
Internal Job Posting
Advertisement/Publication
Other web advertisement
Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W# (W followed by eight numbers).
(Open Ended Question)
Documents Needed to Apply Required Documents
Resume
Cover Letter
List of References with Contact Info
Optional Documents
#J-18808-Ljbffr
Position Information Position Title:
DOCE Administrative Specialist II
Requisition Number:
S02257P
Position Category:
Staff
Campus Location:
Weber State University – Ogden, UT
Hours per week:
40
Months per year:
12
Remote Work:
One remote work day per week. Work hours are between 7:30 and 5:00.
Pay Grade:
N24
FLSA:
Non‑Exempt
Job Summary/Basic Function This is an administrative support position for the Division of Online and Continuing Education at Weber State University. Under the direction of the program manager/supervisor, this position provides operational and clerical support to educational programs and supervises part‑time hourly/student positions. Responsibilities include accepting payments, reconciling credit‑card transactions, submitting financial requests, performing course setup and payroll functions for academic and/or community classes, providing direct operational support at an off‑campus educational center, scheduling employee coverage, assisting instructors for credit and non‑credit classes, supporting events, front‑desk enrollment, and daily cash reconciliation.
Required Qualifications
High school diploma or equivalent
Two years full‑time experience in any of the following: clerical, administrative, operational support, financial support, customer service, or office management. Applicable certification or higher education can be used in place of experience
Preferred Qualifications
Proficiency with Microsoft Office Word and Excel, Google Gmail and Calendar or equivalent programs
Experience with data entry and reporting systems such as Banner or Argos
Comfortable learning new software programs independently and on‑the‑job; stays current with updates
Some college education
Experience in higher education involving course planning or setup, enrollment, or student and faculty support
Good people skills and successful supervising experience
Positive attitude and strong teamwork skills
Experience scheduling for events or appointments; logistical support for events
Benefits Summary WSU offers a generous benefits package that includes medical, dental, long‑term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Notes to Applicant If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may increase depending on candidate qualifications. The position comes with a generous
benefits package .
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and contain the average number of hours worked per week and the dates of employment (e.g., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin January 22, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Background Check? Yes
Physical Activity of this position Extending hand(s) and arm(s) in any direction; operating, activating, using, preparing, inspecting, placing, detecting, or positioning; grasping; applying pressure to an object with the fingers and palm; feeling—perceiving attributes of objects such as size, shape, temperature, or texture by touching with skin, particularly the fingertips; expressing or exchanging ideas—conveying detailed or important instructions to other workers accurately or quickly; receiving detailed information with or without assistance.
Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual acuity requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position: none. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity? jobs.weber.edu
KSL
Chronicle of Higher Education
Higher Ed Jobs
Agency Referral
Personal Referral
Internal Job Posting
Advertisement/Publication
Other web advertisement
Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W# (W followed by eight numbers).
(Open Ended Question)
Documents Needed to Apply Required Documents
Resume
Cover Letter
List of References with Contact Info
Optional Documents
#J-18808-Ljbffr