Archdiocese of Omaha
St. Stephen the Martyr Parish (Omaha) – Omaha
Full-Time
Location Name of Facility:
St. Stephen the Martyr Catholic Church Address:
16701 S St, Omaha, Nebraska 68135
Position Summary The Parish Office Administrative Assistant is responsible for providing administrative functions to ensure efficient operation of the parish office and has exceptional organizational and project management skills. As a visible representative of the parish this position will need to put the mission of the parish first in all actions and communications with others. The Administrative Assistant will create a positive environment with an energetic personality for priests, parishioners, and staff members. This position must maintain confidential parishioner records and the discernment to know what must be kept confidential.
Principal Duties and Responsibilities
Answer all incoming calls with a professional, friendly approach and maintain the phone system’s auto attendant by making changes to the menu as required for Holy Days and holidays.
Receive visitors in a welcoming and courteous manner.
Compile and maintain permanent parishioner files and sacramental records for each parish family and keep the mailing list up to date.
Provide registration packets and tours as well as answer any questions for new parishioners.
Prepare all required Archdiocesan Census and Pastoral Reports and submit a list of new parishioners, address changes and families leaving our parish on a monthly basis to the Archdiocese and the business office.
Maintain bulletin boards and kiosks in the gathering space.
Provide support for pastor and associate pastors as needed.
Purchase office supplies as requested and maintain office supply inventory.
Process incoming and outgoing mail.
Support the business office including but not limited to the following monthly reports:
Maintain postage accounts.
Maintain petty cash account.
Prepare Mass stipend report.
Schedule, record payments and celebrant information and communicate weekly Mass Intentions to appropriate people.
Other duties as assigned.
Requirements
Must be able to foster a culture of customer service, collaboration and Christ-like behavior with a special emphasis on the virtues of faith, hope, and charity.
Must have the knowledge and ability to use various programs and tools necessary to effectively and efficiently communicate and support the operations of the church.
Must have solid interpersonal, written and verbal communication skills, and the ability to nurture relationships across the parish and community.
Must have broad business and office management skills.
Hours of Work:
The Parish Office Administrative Assistant will be expected to work the normal business hours of the Parish Office 8:30 a.m.–4:30 p.m. Monday‑Friday. In addition, to work after normal business hours when necessary and/or at the supervisor’s request.
Work location:
In person.
Education and Experience
Position requires practicing Catholic.
High School Diploma or equivalent.
Experience in nonprofit, parish, or school operations is desired, but not required if there are compensating skills and experiences.
Application Instructions Submit Resume and two references to: Erin Finken (SSM Director of Operations) – e.finken@stephen.org
#J-18808-Ljbffr
Location Name of Facility:
St. Stephen the Martyr Catholic Church Address:
16701 S St, Omaha, Nebraska 68135
Position Summary The Parish Office Administrative Assistant is responsible for providing administrative functions to ensure efficient operation of the parish office and has exceptional organizational and project management skills. As a visible representative of the parish this position will need to put the mission of the parish first in all actions and communications with others. The Administrative Assistant will create a positive environment with an energetic personality for priests, parishioners, and staff members. This position must maintain confidential parishioner records and the discernment to know what must be kept confidential.
Principal Duties and Responsibilities
Answer all incoming calls with a professional, friendly approach and maintain the phone system’s auto attendant by making changes to the menu as required for Holy Days and holidays.
Receive visitors in a welcoming and courteous manner.
Compile and maintain permanent parishioner files and sacramental records for each parish family and keep the mailing list up to date.
Provide registration packets and tours as well as answer any questions for new parishioners.
Prepare all required Archdiocesan Census and Pastoral Reports and submit a list of new parishioners, address changes and families leaving our parish on a monthly basis to the Archdiocese and the business office.
Maintain bulletin boards and kiosks in the gathering space.
Provide support for pastor and associate pastors as needed.
Purchase office supplies as requested and maintain office supply inventory.
Process incoming and outgoing mail.
Support the business office including but not limited to the following monthly reports:
Maintain postage accounts.
Maintain petty cash account.
Prepare Mass stipend report.
Schedule, record payments and celebrant information and communicate weekly Mass Intentions to appropriate people.
Other duties as assigned.
Requirements
Must be able to foster a culture of customer service, collaboration and Christ-like behavior with a special emphasis on the virtues of faith, hope, and charity.
Must have the knowledge and ability to use various programs and tools necessary to effectively and efficiently communicate and support the operations of the church.
Must have solid interpersonal, written and verbal communication skills, and the ability to nurture relationships across the parish and community.
Must have broad business and office management skills.
Hours of Work:
The Parish Office Administrative Assistant will be expected to work the normal business hours of the Parish Office 8:30 a.m.–4:30 p.m. Monday‑Friday. In addition, to work after normal business hours when necessary and/or at the supervisor’s request.
Work location:
In person.
Education and Experience
Position requires practicing Catholic.
High School Diploma or equivalent.
Experience in nonprofit, parish, or school operations is desired, but not required if there are compensating skills and experiences.
Application Instructions Submit Resume and two references to: Erin Finken (SSM Director of Operations) – e.finken@stephen.org
#J-18808-Ljbffr