Johnson & Johnson
Executive Administrative Assistant
Johnson & Johnson, Irvine, California, United States, 92713
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function Business Support
Job Sub Function Administration & Secretarial
Job Category Business Enablement/Support
All Job Posting Locations Irvine, California, United States of America
Job Description We are searching for the best talent for an Executive Administrative Assistant.
This hybrid position will be based in Irvine, CA.
An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
About Cardiovascular & Metabolism (CVM) Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life‑threatening diseases.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support as needed.
Key Responsibilities
Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice.
Provides support for internal teams in the Administration & Secretarial area.
Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
Completes administrative support functions to facilitate executive's ability to effectively lead the organization.
Draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.
Records data and supports organization of presentation materials and other documentation in a variety of formats.
Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.
Demonstrates Johnson & Johnson's Leadership Imperatives and Credo.
Qualifications
A minimum of a high school diploma is required. An associates degree is preferred.
A minimum of six (6) years’ high-level assistant/office management experience ideally in a fast‑paced environment is required.
Strong organizational skills are required.
Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi‑task with a willingness to perform a wide range of tasks.
Manages multiple, sometimes conflicting priorities in a fast‑paced and demanding environment.
Ability to prioritize and execute tasks with minimal direction or supervision is required.
Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
Proficient with eMarketplace, Concur
This job posting is anticipated to close on 1/16/2026.
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected under federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
Preferred Skills
Accountability
Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Event Management
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Process Oriented
Professional Ethics
Travel Planning
Typing
Base Pay Range $55,000.00 - $88,550.00
Additional Description for Pay Transparency
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year (48 hours for Colorado, 56 hours for Washington)
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period (10 days)
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
For additional general information on Company benefits, please go to: https://www.careers.jnj.com/employee-benefits
#J-18808-Ljbffr
Job Function Business Support
Job Sub Function Administration & Secretarial
Job Category Business Enablement/Support
All Job Posting Locations Irvine, California, United States of America
Job Description We are searching for the best talent for an Executive Administrative Assistant.
This hybrid position will be based in Irvine, CA.
An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
About Cardiovascular & Metabolism (CVM) Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life‑threatening diseases.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at https://www.jnj.com/innovative-medicine
The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support as needed.
Key Responsibilities
Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice.
Provides support for internal teams in the Administration & Secretarial area.
Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
Completes administrative support functions to facilitate executive's ability to effectively lead the organization.
Draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.
Records data and supports organization of presentation materials and other documentation in a variety of formats.
Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.
Demonstrates Johnson & Johnson's Leadership Imperatives and Credo.
Qualifications
A minimum of a high school diploma is required. An associates degree is preferred.
A minimum of six (6) years’ high-level assistant/office management experience ideally in a fast‑paced environment is required.
Strong organizational skills are required.
Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi‑task with a willingness to perform a wide range of tasks.
Manages multiple, sometimes conflicting priorities in a fast‑paced and demanding environment.
Ability to prioritize and execute tasks with minimal direction or supervision is required.
Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
Proficient with eMarketplace, Concur
This job posting is anticipated to close on 1/16/2026.
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected under federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
Preferred Skills
Accountability
Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Event Management
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Process Oriented
Professional Ethics
Travel Planning
Typing
Base Pay Range $55,000.00 - $88,550.00
Additional Description for Pay Transparency
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year (48 hours for Colorado, 56 hours for Washington)
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period (10 days)
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
For additional general information on Company benefits, please go to: https://www.careers.jnj.com/employee-benefits
#J-18808-Ljbffr