University of Tennessee
Office Manager - Office of Communications & Marketing - UTK
University of Tennessee, Knoxville, Tennessee, United States, 37955
Office Manager - Office of Communications & Marketing - UTK
Knoxville, TN, United States
Job Description Reporting to the Business Manager, the Office Manager supports the operational, technological, and administrative infrastructure of the Office of Communications & Marketing (OCM), ensuring that staff across multiple locations have the resources, systems, and support needed to deliver high-quality work aligned with the university’s mission.
Responsibilities Executive administrative support:
provide high-level administrative support to OCM executive leadership.
General administrative support:
serve as the first point of contact for visitors to OCM; take ownership of administrative processes and responsibilities on behalf of OCM including, but not limited to, mail and deliveries, conference room reservations and meeting support, parking administration, and office supply management.
HR support:
manage processes for onboarding new employees and offboarding departing employees; oversee payroll activities to ensure deadlines are met; manage student and temp hiring; provide support for the OCM’s intern program.
Manage office physical space across multiple locations:
oversee physical office space across multiple locations, ensuring functionality, safety, and alignment with university standards.
Manage departmental equipment:
oversee the ordering, deployment, tracking, and maintenance of departmental equipment.
Qualifications Required High school diploma and four years of administrative experience in an office environment or bachelor’s degree and two years of administrative experience in an office environment.
Knowledge, Skills, and Abilities
Exceptional customer service and interpersonal skills
Knowledge of basic office management
Excellent oral and written communications skills
Strong organizational skills and attention to detail
Commitment to supporting the workload of the entire team in a positive, equitable, and flexible manner
Strong personal initiative and ability to proactively manage and prioritize assigned tasks and meet deadlines
Professional integrity, including a thorough understanding of confidentiality
Demonstrated judgment skills and tact in handling sensitive situations
Proficiency with the Microsoft Office software suite and Adobe applications
Understanding of basic computer hardware and software set-up and troubleshooting
Desire and ability to learn new processes, technology, and software as necessary to ensure the effective administration of the office
Preferred
Five or more years of administrative experience in an office environment
Experience in higher education
Work Location Knoxville, TN
This is an onsite position
Compensation and Benefits UT market range: MR06
Find more information on the UT Market Range structure here
The university offers a highly competitive benefits package that includes health insurance and retirement plans through the State of Tennessee, generous annual and sick leave accruals, longevity pay, tuition waivers and discounts, and more. Find more information on UT Benefits here
Application Instructions For full consideration, applicants must apply electronically and submit a cover letter, resume, and the names, email addresses and phone numbers of three references. A minimum of two references should be current or previous supervisors.
About The College/Department/Division The Office of Communications and Marketing is dedicated to advancing the university’s reputation. Staff members support the institution’s mission and goals, promote its successes and achievements, inform and engage its stakeholders, and ensure the integrity of its brand. We craft audience-focused communications based on data, best-practices, and emerging trends.
The division comprises several cross-functional teams, employing professionals with expertise in design, development, video production, content strategy, feature writing, editing, marketing, media relations, internal communication, and special events.
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the EEO. Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.
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Job Description Reporting to the Business Manager, the Office Manager supports the operational, technological, and administrative infrastructure of the Office of Communications & Marketing (OCM), ensuring that staff across multiple locations have the resources, systems, and support needed to deliver high-quality work aligned with the university’s mission.
Responsibilities Executive administrative support:
provide high-level administrative support to OCM executive leadership.
General administrative support:
serve as the first point of contact for visitors to OCM; take ownership of administrative processes and responsibilities on behalf of OCM including, but not limited to, mail and deliveries, conference room reservations and meeting support, parking administration, and office supply management.
HR support:
manage processes for onboarding new employees and offboarding departing employees; oversee payroll activities to ensure deadlines are met; manage student and temp hiring; provide support for the OCM’s intern program.
Manage office physical space across multiple locations:
oversee physical office space across multiple locations, ensuring functionality, safety, and alignment with university standards.
Manage departmental equipment:
oversee the ordering, deployment, tracking, and maintenance of departmental equipment.
Qualifications Required High school diploma and four years of administrative experience in an office environment or bachelor’s degree and two years of administrative experience in an office environment.
Knowledge, Skills, and Abilities
Exceptional customer service and interpersonal skills
Knowledge of basic office management
Excellent oral and written communications skills
Strong organizational skills and attention to detail
Commitment to supporting the workload of the entire team in a positive, equitable, and flexible manner
Strong personal initiative and ability to proactively manage and prioritize assigned tasks and meet deadlines
Professional integrity, including a thorough understanding of confidentiality
Demonstrated judgment skills and tact in handling sensitive situations
Proficiency with the Microsoft Office software suite and Adobe applications
Understanding of basic computer hardware and software set-up and troubleshooting
Desire and ability to learn new processes, technology, and software as necessary to ensure the effective administration of the office
Preferred
Five or more years of administrative experience in an office environment
Experience in higher education
Work Location Knoxville, TN
This is an onsite position
Compensation and Benefits UT market range: MR06
Find more information on the UT Market Range structure here
The university offers a highly competitive benefits package that includes health insurance and retirement plans through the State of Tennessee, generous annual and sick leave accruals, longevity pay, tuition waivers and discounts, and more. Find more information on UT Benefits here
Application Instructions For full consideration, applicants must apply electronically and submit a cover letter, resume, and the names, email addresses and phone numbers of three references. A minimum of two references should be current or previous supervisors.
About The College/Department/Division The Office of Communications and Marketing is dedicated to advancing the university’s reputation. Staff members support the institution’s mission and goals, promote its successes and achievements, inform and engage its stakeholders, and ensure the integrity of its brand. We craft audience-focused communications based on data, best-practices, and emerging trends.
The division comprises several cross-functional teams, employing professionals with expertise in design, development, video production, content strategy, feature writing, editing, marketing, media relations, internal communication, and special events.
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the EEO. Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.
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