Rodan Builders, Inc. is hiring: Administrative Assistant in Sacramento

Company Description

Rodan Builders, Inc., headquartered in Hayward, California, is a licensed General Contractor founded in 2005. The company has grown into a leading construction firm with over 250 employees and additional offices in Concord, San Jose, and Sacramento. Rodan specializes in commercial construction, primarily in the public sector, with expertise in K-12 education, city/county/government buildings, and healthcare facilities. Recognized as a multi-year Best Places to Work recipient, Rodan is dedicated to client satisfaction, employee growth, and fostering a strong sense of community. With a diverse portfolio, the company completes over $200 million in projects annually, offering full-service project management from pre-construction to closeout.

General Office Responsibilities

• Serve as Front Desk/Reception, including answering and directing phone calls
• Handle incoming and outgoing mail and deliveries
• Maintain the cleanliness and organization of the front office, kitchen, and conference rooms
• Maintain office and kitchen supply inventory for the Sacramento office
• Keep copier and scanner email accounts updated
• Order lunches and snacks as needed
• Assist with LLB/DB production as needed
• Respond to preliminary lien (prelien) requests
• Obtain and track all insurance certificates and renewals
• Maintain and update the Current Projects log to track master subcontracts, work authorizations, and insurance
• Send work authorizations and master subcontracts to Dan via DocuSign and distribute executed contracts back to subcontractors
• Upload executed work authorizations and master subcontracts to GCPay and verify compliance
• Track subcontractor general liability and workers' compensation insurance expiration dates
• Verify insurance certificates are job-specific and include job number, project name, and address
• Perform other administrative tasks as requested

Qualifications

• Minimum of 2 years of administrative or office coordination experience, preferably in the construction industry
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment; experience with DocuSign is highly desirable
• Strong organizational skills with the ability to multitask and meet deadlines
• High attention to detail and accuracy in data entry and document management
• Excellent written and verbal communication skills
• Professional and friendly demeanor with strong customer service skills
• Self-motivated and able to work independently as well as collaboratively within a team
• Willingness to work on-site at the Hayward office, with occasional support for the Sacramento office
• Ability to handle confidential and sensitive information appropriately