Administrative Assistant Job at Touro University in New York

Administrative Assistant Touro University

Machon L'Parnasa, Institute of Professional Studies is looking for an Administrative Assistant to provide overall administrative support to the director at 2002 Ave J, Brooklyn, NY 11210.

Responsibilities

• Answer phones, file, copy, fax and distribute incoming mail
• Meet and greet visitors
• Greets current and prospective students, in person or via phone and email
• Maintain confidentiality in working with student records
• Prepare files for new applicants, ensuring all required documentation has been included
• Answer or direct student inquiries regarding admission and course registration
• Assist with general correspondence, memoranda, and applications
• Maintain office calendar and schedule student appointments
• Coordinate with the offices of the Registrar, Bursar, Financial Aid, and Admissions as well as departments within IPS
• Assist in processing student registration each semester
• Assist students prepare for graduation by distributing forms, informing students of deadlines, and creating sign?in sheets for graduation
• Assist in special events, such as open houses
• Prepare purchase orders and maintain inventory of office equipment and supplies; arrange for repair and maintenance as needed
• Coordinate mass emails sent to current students, alumni, and staff
• Coordinate room schedules for classes and workshops
• Maintain Excel spreadsheets with contact information of current IPS students and graduates
• Strong attention to detail
• Additional hours may be needed during spring and fall registration
• Previous experience with general office administrative responsibilities and procedures

Qualifications

• Bachelors degree preferred.

Knowledge / Skills / Abilities

• Strong interpersonal skills
• Good communication skills, both oral and written
• Excellent organizational skills

Travel

• As needed

Salary

USD $42,261.60 $52,827.00 per year.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative

Industries

• Higher Education

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