Northeastern University is hiring: Executive Assistant in Boston

divh2Executive Assistant/h2pThe Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Teams ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives style and University policy./ppMinimum Qualifications:/pulliBachelors degree required; Masters degree preferred/liliAt least 2-4 years of relevant experience/liliPrior experience managing an office and supporting high-level executives is preferred/liliAbility to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality/liliHigh level of discretion, organizational skills, attention to detail, diplomacy, and customer service/liliAbility to handle complex calendars and overlapping schedules/liliAbility to understand the workings of the organization, its mission, and people/liliProficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook/liliAbility and willingness to take initiative and get work done through others/li/ulpKey Responsibilities Accountabilities:/pp1) Executive Support Communication (40%)/pulliServe as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature/liliPrioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives style and University policy/liliManage executives calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally/liliManage the large demands for executives time by anticipating and resolving potential conflicts/liliRead, research, and route incoming correspondence/liliProofread, edit, and draft outgoing communications/liliMake executives more productive by efficiently managing their time and communications/li/ulp2) Project Management Documentation (25%)/pulliComplete a broad variety of tasks that facilitate the executives ability to effectively lead the organization/liliAssist with a variety of special projects/liliDesign and produce complex documents, reports, and presentations/liliCollect and prepare information for meetings with staff and outside parties/liliCompose and prepare correspondence/liliPrepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements/liliAct as the administrative point of contact between the executives and internal and external clients/li/ulp3) Office Management (20%)/pulliMaintain office filing and retrieval systems/liliRecord meeting discussions/liliMaintain office supplies and place orders as required/liliEnsure office equipment is in proper working order/liliEvaluate and assist in developing office policies and procedures for improved workflow/liliAnticipate future needs as the organization evolves/liliProcess Concur reports and manage travel expenses/li/ulp4) Onboarding Organizational Support (15%)/pulliAct as onboarding resource for new leaders/liliHelp new leaders read and understand the organizational culture/liliGuide new leaders through the organizations different personalities/liliServe as a sounding board and confidant/li/ulpThe Executive Assistant performs other duties and assists in special projects as needed and assigned./ppPosition Type: General Administration/ppAdditional Information: Northeastern University considers factors such as candidate work experience, education and skills when extending an offer./ppCompensation Grade/Pay Type: 108S/ppExpected Hiring Range: $59,425.00 - $83,935.00/ppWith the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change./p/div