Northeastern University is hiring: Executive Assistant - NanoSi in Boston

divh2Executive Assistant/h2pThe NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institutes operations./ppMinimum Qualifications:/pulliBachelors degree or equivalent experience./liliProven experience as an executive assistant or in a similar administrative role./liliStrong organizational and multitasking skills with meticulous attention to detail./liliExcellent written and verbal communication skills./liliProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed./liliAbility to handle confidential information with discretion./liliDemonstrated ability to work effectively in a fast-paced and dynamic environment./liliStrong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment./liliFamiliarity with university systems and procedures is advantageous./li/ulpJob Duties:/ppAdministrative Support (60%):/pulliManage the Directors calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources./liliHandle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses./liliPrepare documents, reports, and presentations, ensuring accuracy and consistency./li/ulpCommunication and Coordination (20%):/pulliAct as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships./liliAssist in drafting and proofreading communications, including emails, memos, and reports./liliCoordinate communication and information flow within the institute, ensuring timely dissemination of key updates./li/ulpDocumentation and Reporting (10%):/pulliMaintain accurate records of meetings, communications, and administrative activities./liliPrepare reports and presentations as requested by the Director, summarizing key information and data./li/ulpMeeting and Event Coordination (5%):/pulliCoordinate logistics for meetings, workshops, and events attended or hosted by the Director./liliPrepare meeting agendas, take minutes, and follow up on action items as needed./liliAssist in coordinating travel arrangements for the Director and visitors./li/ulpFinancial and Resource Management (5%):/pulliAssist in managing budgetary and financial matters, including tracking expenses and processing financial documents./liliCollaborate with relevant departments to ensure the availability of resources for the institutes activities./li/ulpPosition Type: Temporary/ppAdditional Information:/ppNortheastern University considers factors such as candidate work experience, education and skills when extending an offer./p/div