Duffy's Sports Grill is hiring: Executive Assistant in Orlando

Executive Assistant Job Description

Reports to: Shareholder

Job Summary: You will manage mostly business-related tasks for such as creating reports, organizing travel and accommodations, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistants are responsible for more than just administrative duties. They also typically filter and prioritize client visits or phone calls, manage the schedules of busy executives and communicate on behalf of the executive they support. Other responsibilities include:

Major Areas of Responsibility

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
• Maintaining comprehensive and accurate corporate records, documents and reports
• Performing minor accounting and bookkeeping duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering incoming phone calls in a polite and professional manner and accurately taking messages
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• Coordinating travel arrangements (both domestic and international) and create trip itineraries
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

Qualification Standards

• Maintains grounded, practical demeanor.
• Demonstrates humility and professionalism.
• Easy to engage and communicate with.
• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient in accounting and tax preparation software. Microsoft Dynamics/Salomon a plus.
• Proficient in Microsoft Office Suite or similar software.
• Financial Acumen: Strong understanding of accounting principles, financial analysis, and reporting.
• Leadership: Ability to lead and manage an accounting team, fostering collaboration and high performance.
• Communication: Effective communication of complex financial information to diverse stakeholders.
• Analytical Skills: Proficient in financial analysis, trend identification, and data-driven decision-making.
• Attention to Detail: Thorough and accurate in financial record-keeping and reporting.
• Ethical Conduct: Adherence to high ethical standards and commitment to financial integrity.
• Problem Solving: Ability to identify and address financial issues, proposing practical solutions.
• Adaptability: Flexibility to navigate changing financial landscapes and adapt to evolving business needs.
• Technology Proficiency: Familiarity with financial software and technology to enhance efficiency.
• Regulatory Compliance: Knowledge of financial regulations and ability to ensure organizational compliance.
• Decision Making: Capacity to make sound financial decisions in alignment with organizational goals.
• Risk Management: Skill in identifying, assessing, and mitigating financial risks.
• Interpersonal Skills: Ability to collaborate effectively with colleagues across various departments.
• Time Management: Efficiently manage tasks and deadlines in a fast-paced financial environment.
• Stress Tolerance: Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
• Self-Control: Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Cooperation: Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

Education and Experience

Bachelor's degree required; or one to two years executive assistant or administrative support experience and/or training. Microsoft Suite experience.

Job Type: Full-time

Physical Requirements

• Sit for long periods of time.
• Use both hands and all fingers to handle, control, grasp, move, assemble or feel objects, tools, or controls.
• Repeat the same movements.
• See details of objects that are less than a few feet away.
• See details of objects that are more than a few feet away.
• See differences between colors, shades, and brightness.
• Understand the speech of another person.
• Speak clearly so listeners can understand.
• Use stomach and lower back muscles to support the body for long periods without getting tired.
• Keep your hand and arm steady while moving.
• Move two or more limbs together (for example, two arms, two legs, or one leg and one arm).
• Bend, stretch, twist, or reach out their body.
• Focus on one source of sound and ignore others.
• Hear sounds and recognize the difference between them.
• Determine the distance between objects.
• Add, subtract, multiply, or divide quickly and correctly.
• Multitask different work activities and shift attention from one task to another.

Schedule:

• 8-hour shift
• Monday thru Friday
• Mainly remote, possible in-office meet once or twice a week in Palm Beach, Lake Worth or Orlando