Executive Assistant
GeneDx delivers personalized and actionable health insights to inform diagnosis, direct treatment, and improve drug discovery. The company is uniquely positioned to accelerate the use of genomic and large-scale clinical information to enable precision medicine as the standard of care. GeneDx is at the forefront of transforming healthcare through its industry-leading exome and genome testing and interpretation services, fueled by the world's largest, rare disease data sets.
We are seeking a highly organized, collaborative, and proactive Executive Assistant to support our C-Suite executives. The ideal candidate thrives in a fast-paced environment, brings their best self to every interaction, and can collaborate effectively without ego to keep the team moving forward.
This role requires exceptional multitasking abilities, strong communication skills, strategic thinking, and sharp attention to detailespecially in anticipating needs and "seeing around the corner" when it comes to scheduling and calendaring. Success in this role means thinking several steps ahead, solving problems before they arise, and enabling our executives to focus on what matters most.
Major Duties And Responsibilities
- Schedule Management: Strategically coordinate and manage the complex calendars of two - three C-Suite executives, anticipating priorities and proactively adjusting to ensure the right meetings happen at the right time.
- Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics, ensuring smooth experience
- Meeting Coordination: Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items. Ensure executives' time is well-utilized and aligned with their preferences and business objectives.
- Event Planning: Plan and execute company events, meetings, and conferences, ensuring all details are meticulously handled.
- Communication: Serve as a liaison between executives, Board of Directors, and internal/external stakeholders, maintaining clear, timely and empathetic communication.
- Administrative Support: Handle various administrative tasks such as expense reporting, document preparation, data & processes management and thorough follow-through.
- Project Management: Assist in the planning and execution of special projects, anticipating roadblocks and driving timely successful completion.
- Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.
- Travel Requirements: Travel to various work locations, including Gaithersburg, MD & NYC (Satellite office) as needed.
- Ad-Hoc Tasks: Perform ad-hoc tasks and special projects as required, such as candidate interviews or procurement follow-up.
- Administrative Coverage: Provide coverage for administrative team as needed including serving as the key lead for Executive Assistant to CEO & CFO when they are out of the office.
- Collaboration & Teamwork: Partner seamlessly with other EAs, leaders, and departments to drive outcomesworking without ego and with a focus on collective success.
Pay Transparency, Budgeted Range $80,000 - $85,000 USD