Executive Assistant Job at Livingston-Overton County Chamber in Livingston

About the Livingston/Overton County Chamber of Commerce The Livingston/Overton County Chamber of Commerce serves as the voice of nearly 300 businesses, championing economic development, tourism growth, and community prosperity throughout the region. Our diverse membership—spanning retail, manufacturing, healthcare, and professional services—benefits from essential business resources, networking opportunities, and strategic partnerships designed to strengthen the local economy. Through innovative programs and public-private collaborations, we drive transformative initiatives that enhance quality of life while positioning Livingston and Overton County as premier destinations for business investment and visitor spending. Position Overview Provide high-level, tailored support to the organization's President and CEO while managing Chamber operations and member services. This role requires exceptional organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment. Essential Duties and Responsibilities Executive Support (25%) Manage the President and CEO's calendar in an organized and efficient manner, including scheduling meetings, appointments, and logistics Serve as the primary point of contact for internal and external communications on behalf of the President and CEO Prepare and organize materials for meetings, presentations, and events, ensuring the President and CEO is well-prepared Coordinate and prioritize incoming requests, ensuring timely responses and follow‑ups Handle confidential and sensitive information with the utmost discretion and professionalism Draft, edit, and proofread correspondence, reports, and other documents Maintain organized records and files for the office Help plan and implement special projects and events as directed by the President and CEO Member Services (25%) Assist with new member recruitment and onboarding Support member retention efforts through regular check‑in calls and emails Proactively contact members to identify needs and connect them with Chamber resources Maintain comprehensive knowledge of all Chamber programs, services, and initiatives to effectively communicate value to members Process membership applications and renewals Assist members in maximizing their membership benefits Gather member feedback and report trends to CEO Understand the full portfolio of Chamber services and be able to articulate how the Chamber can support various business needs Chamber Operations (20%) Partner closely with other professionals in organizations, members, and vendors to plan and execute events, meetings and coordinate shared activities Answer phones and greet visitors professionally Maintain accurate member database and records Process invoices and basic bookkeeping tasks Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process Stay informed about all Chamber initiatives to serve as knowledgeable representative Proficiency in social media and other external communication content creation Event Planning & Coordination (20%) Plan and execute Chamber events (Business Before/After Hours, luncheons, etc.) Coordinate venue, catering, and equipment needs Create and distribute event promotional materials Manage event registration and attendance tracking Ensure proper event setup and breakdown Facility Management (10%) Ensure conference rooms are clean, stocked, and prepared for meetings Maintain professional appearance of Chamber offices Manage supply inventory and place orders as needed Coordinate facility maintenance and repairs Perform other administrative duties as assigned Required Skills and Competencies Exceptional scheduling, organizational, and time‑management skills with the ability to oversee multiple priorities in a fast‑paced environment and pivot and reprioritize at a moment's notice Outstanding verbal and interpersonal skills with grace under pressure and attention to detail and accuracy Ability to work independently and collaboratively, demonstrating creativity, flexibility, initiative, and problem‑solving High level of professionalism, discretion, and confidentiality with a strong sense of diplomacy, judgment, and personal accountability A positive and professional attitude and able to deftly interact with individuals at all levels Excellent writing, editing, and proofreading skills Intellectual curiosity with knowledge of and passion for issues affecting the business community Proficient in Microsoft 365 and research skills Ability to learn and articulate the full scope of Chamber services and community resources Physical Requirements Ability to sit and stand for extended periods Ability to lift up to 25 pounds occasionally Ability to set up and break down event spaces including moving tables and chairs How to Apply Interested candidates should submit a resume and cover letter to zach@overtonco.com with the subject line "Executive Assistant Application." If you don't meet every requirement but bring a go-getter attitude and demonstrated ability to learn quickly, we encourage you to apply—we value drive and potential as much as experience. The application deadline is January 15, 2026. Seniority level Entry level Employment type Other Job function Administrative Industries Non‑profit Organizations #J-18808-Ljbffr